Regular Council

THAT Council receive for information purposes; and FURTHER THAT Council receive the verbal report from the Municipal Clerk on Procedural matters related to Item 9.2 and 9.3 from the recommended actions related to the Marie Dressler House Roof Replacement approved at the April 19, 2021 Committee of the Whole Meeting.

THAT Council receive the application and refer to the Planning Department for a report; and, FURTHER THAT the notice requirements of the Planning Act, R.S.O. 1990, c.P.13, as amended, be implemented, including the scheduling of a Public Meeting.

THAT Council receive the staff report for information purposes; and FURTHER THAT the application be

THAT C ouncil receive the staff report from the Manager of Roads and Sewers for information purposes; and FURTHER THAT Council not open the single tender received for the Cab and Chassis Tender and authorize the Public Works Department to retender the project in order to solicit more bids for the Replacement Snow Plow/Dump Truck Cab and Chassis Capital Budget item.

THAT Council receive the recommendation from the Parks and Recreation Advisory Committee for information purposes to consider making an attempt to acquire the Brookside property as a community benefit Amended 10.5 Protection Services Public Comments: 10.6 Arts, Culture and Tourism Services Public Comments: 11. MOTIONS Public Comments: 11.1 General Government Services Public Comments: 11.1.1 Motion from the Committee of the Whole meeting regarding the awarding of the Electronic Document Records Management System Request for Proposal Attachments | Public Comments 1. Motion - Electronic Record Mgmt System.pdf Resolution 154-21 Moved by Deputy Mayor Suzanne Séguin Seconded by Councillor Brian Darling WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Municipal Clerk/Manager of Legislative Services, regarding the awarding of the Electronic Document Records Management System Request for Proposal; NOW THEREFORE BE IT RESOLVED THAT Council award the Request for Proposal Electronic Document Records Management contract to the successful bidder, StoneShare in the amount of $154,000.00 to be funded from the Legislative Services approved 2021 Operating Budget. AND FURTHER THAT the funds are taken from the Building Efficiencies Fund in the amount of $154,000.

WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Director of Planning and Development regarding the Cobourg Municipal Land Inventory for Potential Affordable Housing Sites; NOW THEREFORE BE IT RESOLVED THAT Council continue with the review of municipally-owned properties for the purpose of potentially disposing of and/or using such lands to facilitate the creation of affordable housing by establishing an internal ad-hoc working group comprised of: • Coordinator of Planning and Development; • Coordinator of Public Works; • Coordinator of Parks and Recreation; • Member from the Parks and Recreation Advisory Committee; and • Member from the Planning and Development Advisory Committee AND FURTHER THAT a member from the Northumberland Affordable Housing Committee, staff from Northumberland County’s Housing Services and staff from the Town of Cobourg’s Community Services (Parks), Public Works and Planning divisions be invited to attend meetings of the internal ad-hoc working group when required to act as resources; and FURTHER THAT the recommendations of the internal ad-hoc working group be provided to Municipal Staff and brought forward to Council in a Staff Report for consideration; and FURTHER THAT the ad-hoc working group provide a recommended shortlist and implementation plan to Council by September 13, 2021.

WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 121 Bagot Street -HP-2021-007 NOW THEREFORE BE IT RESOLVED THAT Council grant a Heritage Permit Application HP-2021-007, submitted by Lee and Brad Corlett, for a side and rear addition with mudroom at 121 Bagot Street, Cobourg, subject to the finalization of details by Heritage and Planning staff.

WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 201 Second Street – Market Building HP-2021-010 NOW THEREFORE BE IT RESOLVED THAT Council approve Heritage Permit Application HP-2021-010, submitted by Ian Davey on behalf of Town of Cobourg, to permit a roof replacement at 201 Second Street, subject to the finalization of details by Heritage and Planning staff.

WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Manager of Environmental Services, regarding the Scum Trough Sanitary Sewer line at Water Pollution Control Plant #1 NOW THEREFORE BE IT RESOLVED THAT Council approve the bid submitted by Behan Construction in the amount of $196,970.67 including non-refundable HST to complete the construction of the Scum Trough sanitary sewer line at Water Pollution Control Plant #1.

WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Deputy Director of Community Services, regarding the High Efficiency Hot Water Tank Replacement at the Cobourg Marina; NOW THEREFORE BE IT RESOLVED THAT Council award the RFP Contract CO-21-09 to Stadtke Plumbing & Heating Ltd. for a design plan and complete installation of a new high efficiency hot water system, removal and environmentally responsible disposal of the current aged equipment; and FURTHER THAT Council approve the costs associated with provisional deliverables 1, 2 and 3 in the amount of $69,633.20 plus HST as approved in the 2021 Capital Budget; and FURTHER THAT $12,633.20 plus HST be funded from the Marina Reserve account and $7,000 be re-allocated from the Marina Washer and Dryer replacement Capital Budgeted Item to fund the remaining amount of the project cost of the High Efficiency Hot Water Tank Replacement.

WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Accessibility Coordinator regarding National Accessibility Awareness Week 2021; NOW THEREFORE BE IT RESOLVED THAT Council proclaim Accessibility Awareness Week from May 31st to June 4th, 2021; and FURTHER THAT Council hang the banner created by the Chair of the Accessibility Advisory Committee at Victoria Hall throughout Accessibility Awareness week; and FURTHER THAT Council provide a budget of $2,500 to secure a keynote speaker related to Accessibility to kick off the event, with these funds allocated from the Legislative Services approved budget under Training/Courses; and FURTHER THAT Council participate in different events throughout the week, to the best of their availability and schedule.

WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Recording Secretary of the Sustainability and Climate Change Action Committee regarding the Environmental Officer Position; NOW THEREFORE BE IT RESOLVED THAT Council work on having the shared Northumberland County Environmental Officer position continued.

WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Recording Secretary of the Sustainability and Climate Change Action Committee regarding the revisions to the Terms of Reference; NOW THEREFORE BE IT RESOLVED THAT Council approve the SCCAC recommendations for the following changes to the Terms of Reference for the SCCAC, namely that: Pam Lancaster from the Ganaraska Regional Conservation Authority (GRCA), recommended by the GRCA as their representative, be approved as a member of the SCCAC, in the role of an advisor, with no vote; and that A representative from Sustainable Cobourg, recommended by Sustainable Cobourg as their representative, be approved as a member of the SCCAC, with a vote.

THAT the correspondence be received for information purposes

THAT Council receive the Notice of Motion for information purposes; and FURTHER THAT the Notice of Motion be

THAT the meeting be adjourned (9:22 PM)