Regular Council

THAT Council refer the consideration of the following items on the agenda to a Special Council Meeting on November 12, 2025 at 4 p.m.:  Correspondence from the Town of Orangeville, Township of East Garafraxa, and the City of Burlington regarding Elect Respect Pledge  Report No. DS-2025-018 from the Director, Development and Manager of Planning – Development Review regarding Response to Mayoral Directive (DIR-2025-001) Options and Recommendations for Building more Homes in Cobourg  Resolution from the Board of Management of the Cobourg Downtown Business Improvement Area (DBIA) regarding User Fee Recommendation  Resolution from the Board of Management of the Cobourg Downtown Business Improvement Area (DBIA) regarding Film Permit Policy  Report No. COR-2025-021 from the Treasurer/Director of Corporate Services regarding the Annual Surplus/Deficit Allocation Policy  Report No. LS-2025-018 from the Legislative Coordinator, Records & Accessibility regarding the 2024 Multi-Year Accessibility Plan Progress Report Page 2 of 21 October 29, 2025  Notice of Motion, Councillor Adam Bureau, regarding the creation of a task force for the Cobourg Police Service Facility Needs Assessment & Accommodation Options  Notice of Motion from Deputy Mayor Nicole Beatty regarding Safety And Well-Being Of All Residents And Visitors Using Our Public Playgrounds  Notice of Motion from Mayor Cleveland regarding the Development of an Internal Whistleblower Policy  Notice of Motion from Mayor Cleve

THAT Council confirm the agenda, as amended.

THAT Council meet in Closed Session in accordance with the Municipal Act, 2001 regarding:  personal matters about an identifiable individual, including municipal or local board employees (s. 239 (2)(b));  a proposed or pending acquisition or disposition of land by the municipality or local board (s. 239 (2)(c)); and  advice that is subject to solicitor-client privilege, including communications necessary for that purpose (s. 239 (2)(f)).

THAT Council appoint Sreenand Naik, Terry Fox Public School Grade 7 School Student as the Town of Cobourg's 2025 "Mayor for a Day" on October 29, 2025 to represent the Town of Cobourg and participate in the "Cobourg Day" events; and FURTHER THAT Mayor Cleveland will attend the student's classroom to explain and answer questions regarding local municipal government to the students, and will also provide pizza to Sreenand's classmates during the visit as part of the "Mayor for a Day" contest award; and FURTHER THAT Council enact By-law 052-2025 to authorize installation of an additional temporary road name sign on Second Street, Cobourg from October 30, 2025 to November 6, 2025 to include "Sreenand Naik St" in recognition of the 2025 "Mayor for a Day" Contest winner.

THAT Council authorize Staff to execute a lease agreement with 1001291642 Ontario Incorporated.

THAT Council approve the minutes of Cobourg Municipal Council, as circulated.

THAT Council receive the minutes of the Cobourg Municipal Standing Committee for informational purposes.

THAT Council receive the delegation regarding Picnic on Poetry accomplishment report and program presentation for 2026 for information purposes.

THAT Council refer the delegation regarding a request to waive Development Charges and allow for flexibility in the Site Plan Agreement for the proposed project to staff for a report back.

THAT Council adopt the following recommendations from the Standing Committees contained within the consent agenda as a single motion. 15.1 Community Services, Protection and Economic Development Standing Committee 15.1.1 Presentation from the Art Galley of Northumberland regarding a Public Art Donation: Douglas Bentham Sculptures WHEREAS at the Community Services, Protection and Economic Development Standing Committee on October 8, 2025, the Committee considered the Presentation from the Art Galley of Northumberland regarding a Public Art Donation: Douglas Bentham Sculptures. NOW THEREFORE BE IT RESOLVED THAT Council redirect $20,000 for public art asset maintenance to fund the engineering drawings and installation of the concrete slab and column. FURTHER THAT Council direct staff to report back on the Public Art Donation: Douglas Bentham Sculptures request. 15.1.2 Resolution from the Accessibility Advisory Committee regarding Accessibility Awards Program WHEREAS at the Community Services, Protection and Economic Development Standing Committee on October 8, 2025, the Committee considered the Resolution from the Accessibility Advisory Committee regarding Accessibility Awards Program. NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to work with the Accessible Advisory Committee to develop an Accessibility Awards Program for Businesses in Cobourg to be recognized during National AccessAbility Awareness Week. Page 9 of 21 October 29, 2025 15.1.3 Resolution from the Accessi

WHEREAS on July 22, 2025, Mayoral Directive 2025-003 directed the following to Staff regarding the 2026 Operating and Capital Budget with the following details:  Prepare a draft budget no later than November 1, 2025, following previous budget cycles, with a target levy not to exceed 5%  Use the feedback gathered by the Community Led Budget Task Force to inform the final draft  Create an engagement plan led by the Corporate Communications Team  Provide the proposed final draft to each Member of Council, the Town Clerk and the public with the goal of December 1, 2025 and not later than December 15, 2025; and WHEREAS Council, staff and the public benefit from knowing how this directive will be

MOTION TO AMEND That the motion be replaced with the following wording: THAT Council authorize Town Staff to conduct full compensation of Council remuneration utilizing the municipal comparators in the non-union compensation review conducted and approved in 2024 in addition to the comparator analysis on base salary of members pay to be completed by Page 15 of 21 October 29, 2025 the start of 2026 and brought back to Council for consideration and approval; and FURTHER THAT Council approves the movement of Council Members base salary to the 60th percentile of the municipal comparators to be in- line and consistent with the towns non-union members to take effect January 1, 2026.

THAT Council authorize Town Staff to conduct full compensation of Council remuneration utilizing the municipal comparators in the non-union compensation review conducted and approved in 2024 in addition to the comparator analysis on base salary of members pay to be completed by the start of 2026 and brought back to Council for consideration and approval; and FURTHER THAT Council approves the movement of Council Members base salary to the 60th percentile of the municipal comparators to be in- line and consistent with the towns non-union members to take effect January 1, 2026.

THAT Council affirm their decision to proceed with the cultural heritage designation of 323 King Street West; and FURTHER THAT Council enact By-law No. 050-2025 being a By-law to Designate The Property Known Municipally As 323 King Street West As Being Of Cultural Heritage Value Or Interest; and FURTHER THAT Council affirm their decision to repeal By-law No. 111-86 to be replaced with By-law No. 050-2025.

WHEREAS the Development Charges Act, 1997 requires the Treasurer of a municipality to provide Council with an annual financial statement relating to development charge by-laws and reserve funds; and WHEREAS the Treasurer has submitted the statutory annual report for the year ending December 31, 2023, confirming compliance with the Act and demonstrating the collection, allocation, and use of Development Charges in accordance with the Town’s 2021 Development Charges Background Study. NOW THEREFORE BE IT RESOLVED THAT Council receive the Treasurer’s 2023 Annual Statement of Development Charges Reserve Funds for information purposes; and FURTHER THAT the Treasurer be directed to make the statement publicly available and provide it to the Minister of Municipal Affairs and Housing upon request, in accordance with the Development Charges Act, 1997.

THAT Council authorize staff to execute a lease agreement with Northumberland Fare Share Food Bank for 4,195 square feet.

THAT Council authorize staff to execute an amended lease.

MOTION TO AMEND That the following wording be added to the amended motion First paragraph: at 555 Courthouse Road, Cobourg Last paragraph: and expire on March 31, 2026.

THAT Council direct Staff to prepare a by-law to amend the Town of Cobourg ECE By-law By-law No.018-2024 to allow for a 3rd licenced Emergency Care Establishment (“ECE”) in the Town of Cobourg specifically to allow for the winter seasonal warming shelter to be operated by the County of Northumberland located at 555 Courthouse Road, Cobourg, to be presented at the November 12, 2025 Special Meeting of Council; and FURTHER THAT Council direct that the granting of the licence only be considered based on the Durham Warming Program Guidelines being submitted to Staff as part of the application process; and FURTHER THAT Council waive the ECE Licensing Fee for the 3rd ECE License; and Page 19 of 21 October 29, 2025 FURTHER THAT Council direct that the amending By-law come into effect as of December 1, 2025, and expire on March 31, 2026.

BE IT RESOLVED THAT leave be granted to introduce By-law No.046- 2025 to By-law No. 052-2025, and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. Page 20 of 21 October 29, 2025

THAT leave be granted to introduce By-law 054-2025 and to dispense with the reading of the By-law by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on October 29, 2025 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.