Regular Council

THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

THAT the matter be added to the Agenda.

BE IT RESOLVED THAT the minutes of Cobourg Municipal Council be approved, as amended.

THAT the delegation be received for information purposes.

BE IT RESOLVED THAT Council receive each correspondence collectively as presented for information purposes.

THAT staff look into the requests contained in the correspondence and amend procedures, if necessary.

THAT all correspondences received regarding parking concerns in New Amherst be forwarded to Public Works prior to March 24 and a Staff report with recommendations be brought to the April 24 Committee of the Whole meeting.

THAT the correspondence be received for information purposes

THAT Council receive the correspondence from the cities of Welland, Niagara Falls, and Cambridge for information purposes; and FURTHER THAT Council endorse the Town of Grimsby's resolution pertaining to Barriers for Women in Politics; and FURTHER THAT a copy of Council's support be sent to all Ontario municipalities, the Premier of Ontario, Ministry of Municipal Affairs and Housing, MPP Piccini to express the Town of Cobourg's commitment to this issue and encourage action at the provincial level to create legislation to ensure equality, safety, and security.

THAT Council endorse the resolution from the Municipality of Trent Lakes; and FURTHER THAT Council requests the Ministry of Municipal Affairs and Housing to update the municipal oath of office to recognize and include Aboriginal and treaty rights of First Nations, Inuit, and Metis people; and FURTHER THAT thus resolution be sent to AMO, Premier Doug Ford, MPP Piccini, and Alderville First Nations

THAT the correspondence be directed to Staff Amended Resolution 081-23 Moved by Deputy Mayor Nicole Beatty Seconded by Councillor Miriam Mutton MOTION TO AMEND: THAT Council endorse the resolution from the Town of Essex; and FURTHER THAT Council forward a letter to the Ministry of Municipal Affairs and Housing, Ministry of Finance and MPAC

THAT Council endorse the resolution from the Town of Essex; and FURTHER THAT Council forward a letter to the Ministry of Municipal Affairs and Housing, Ministry of Finance and MPAC

THAT Council receive the correspondence from Carrie Fitzgerald for information purposes; and FURTHER THAT Council approve the request for an exemption to the Itinerant By-law No. 005-2015

THAT Council refuse the request pursuant to the current policy

THAT the request be referred to Staff for comments FURTHER THAT staff report back to Council at the next Committee of the Whole meeting on April 3, 2023 Amended Resolution 086-23 Moved by Deputy Mayor Nicole Beatty Seconded by Councillor Adam Bureau MOTION TO AMEND: THAT Council approve the exemption to the Sign By-law only pertaining to the request for the 30 day renewal period at The Mill Restaurant and Golf Course from April 1, 2023 to September 30, 2023

THAT Council approve the exemption to the Sign By-law only pertaining to the request for the 30 day renewal period at The Mill Restaurant and Golf Course from April 1, 2023 to September 30, 2023

THAT Council receive the Cobourg Drinking Water System 2022 Annual Report Summary for information purposes.

THAT C ouncil receive the staff report and attached correspondence from the Ministry of Municipal Affairs and Housing for information purposes.

THAT C ouncil receive the Staff Report for information purposes and, FURTHER THAT Council award the contract for the Building 3 Roof Deck 401 Replacement in the Northam Industrial Park to Crawford Roofing Corp. at a cost of $808,182.00. Amended Resolution 091-23 Moved by Councillor Brian Darling Seconded by Councillor Aaron Burchat MOTION TO AMEND The following be added: FURTHER THAT the projected be funded from the Northam capital budget

THAT Council receive the Staff Report for information purposes and, FURTHER THAT Council award the contract for the Building 3 Roof Deck 401 Replacement in the Northam Industrial Park to Crawford Roofing Corp. at a cost of $808,182.00. FURTHER THAT the projected be funded from the Northam capital budget

THAT Council receive the Staff Report for information purposes; and FURTHER THAT Council award contract CO-23-01 ENG to Strong Bros. General Contracting Limited in the amount of $1,138,963.05 including non-refundable HST to be funded by the 2023 approved Public Works capital budget.

WHEREAS at the Regular Council meeting on March 13, 2023, Council considered a memo from the Manager of Economic Development, regarding the Economic Development Strategy 2023-2028 – Project Update; NOW THEREFORE BE IT RESOLVED THAT Council support and endorse project deliverables being a Situational Analysis, a Comparator Analysis and a Literature Review, as attached to the staff report, which shall provide the foundation for the Town of Cobourg’s Economic Development Strategic Plan. 14.1.2 Motion from the Committee of the Whole regarding the Poet Laureate Appointment Process Attachments | Public Comments 1. Motion - Poet Laureate Appointment Process.pdf Resolution 095-23 Moved by Councillor Miriam Mutton Seconded by Councillor Randy Barber WHEREAS at the Regular Council meeting on March 13, 2023, Council considered a memo from the Deputy Clerk/ Coordinator, Records Management, regarding the Poet Laureate Appointment Process; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to form a Nominating Ad Hoc Committee to assist in the recommendation to Council for a new Poet Laureate for the Town of Cobourg; and FURTHER THAT Councillor Randy Barber be appointed to the Nominating Advisory Committee.

THAT Council appoint Courtney Kerr from Change Makers Refillery to the DBIA Board of Management

WHEREAS at the Regular Council meeting on March 13, 2023, Council considered a memo from the Manager, Culture, regarding the Food Truck Services Victoria Park RFP; NOW THEREFORE BE IT RESOLVED THAT Council award Contract RFP CO-23-02 Food Truck Services Victoria Park to the two (2) compliant bids submitted by Toller Pizza and Leguan for a two-year Term at the Victoria Park Beach Waterfront.

WHEREAS at the Regular Council meeting on March 13, 2023, Council considered a memo from the Director, Community Services, regarding the Community Services User Fees Update; NOW THEREFORE BE IT RESOLVED THAT Council approve the 2023 selected User Fees for the Victoria Park Campground, Cobourg Marina, and one new Cobourg Community Centre user fee of the Community Services Division, and FURTHER THAT Council direct staff compare the 2023 Waterfront Fees Schedule against the results of the User Fee Study to ensure the appropriate pricing strategies are in in-line with study principles, meet 2023 revenue goals, and make adjustments as required.

BE IT RESOLVED THAT leave be granted to introduce by-law No. 027-2023 to 033-2023 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

BE IT RESOLVED THAT leave be granted to introduce by-law No. 028-2023 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

THAT Council receive the Notice of Motion for information purposes; and FURTHER THAT the Notice of Motion be

WHEREAS the Council of the Town of Cobourg and Municipal Staff were unaware of the erection of the Unsanctioned Overdose Prevention Site where individuals are utilizing the use of illicit drug use within the Town of Cobourg; and WHEREAS the Town of Cobourg does not endorse the operation; NOW THEREFORE BE IT RESOLVED THAT Council urges that the Organizers wanting to create this space to follow the legal process to operate a supervised consumption site (SCS) as approved and licensed by Health Canada who may grant exemptions for an SCS after satisfactory completion of an application which includes consultation with a broad range of people in the community.

THAT leave be granted to introduce Bylaw 034-2023 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on March 20, 2023, and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.