Committee of the Whole

THAT Council receive this Staff Report for information purposes; and FURTHER THAT Council authorize Staff to continue to implement the original 2005 draft approval and conditions subject to the minor redlined revisions to the Draft Plan of Subdivision proposing a mix of 39 townhouse units and 84 stacked townhouse units ; and FURTHER THAT the amendment to Draft Plan Approval be deemed minor in nature and not subject to further notice provisions under the Planning Act; and FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Pre-Servicing Agreement and Subdivision Agreement with Marshall Homes (Cobourg) Ltd. for a residential developme nt located at 160 Densmore Road (northeast intersection of Birchwood drive and Densmore Road) .

THAT Council receive the Staff Report for information purposes ; and, FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting to authorize the Mayor and Clerk to enter into a Cash-in-Lieu of Parking agreement with 2692004 Ontario Inc. for the purposes of providing relief of ten (10) parking spaces in the amount of $86,930.00 upon resolution of all other site plan matters and approval of the site plan drawings.

THAT Council receive the Staff Report for information purposes; and FURTHER THAT Council approve Priority Site #1 being the lands to the west of Memorial Area as a site to be further reviewed for the potential disposition of land for housing purposes; and FURTHER THAT Council direct Planning Staff to further explore one of the following housing options for Priority Site #1: Tiny Home Demonstration Development; Transitional Housing; and Affordable Rental Apartment Building AND FURTHER THAT Staff report back on the feasibility and options for delivering a housing special project on Priority Site #1 within the first quarter of 2023; and FURTHER THAT Staff maintain a roster list of the seven (7) remaining sites to form part of the Planning & Development Division’s work program; and to further investigate the remaining sites upon completing the investigation and implementation of any opportunity identified for Priority Site #1.

THAT Counci l receive this Staff Report for information purposes, and FURTHER THAT Council authorize the preparation of a by-law to be presented to Council at a Regular Council Meeting to delegate the authority to issue Heritage Permits, with the exception of major alterations and demolition, to the Director of Planning & Development or their designate until December 31, 2022.

THAT Council receive the Staff Report for information purpose; FURTHER THAT Council be advised that the Planning and Development Advisory Committee (PDAC) has duly considered the application by the D.M. Wills Associates Limited on behalf of New Amherst Ltd. for the approval of an Official Plan Amendment, Zoning By-law Amendment and a Draft Plan of Subdivision for Stage 2, Phase 3 of the New Amherst neighborhood, the last phase of the development located on the west side of New Amherst Boulevard; and FURTHER THAT Council receive the memo from the Planning and Development Advisory Committee endorsing the conclusions of the Planning Report; and FURTHER THAT Council approve the Official Plan amendment as submitted by New Amherst Ltd. and pass a by-law (Appendix IV) for the purposes of approving Official Plan Amendment No. 79 included as Appendix II FURTHER THAT Council approve the Zoning By-law Amendment as submitted by New Amherst Ltd. and pass the Zoning By-law Amendment (Appendix V) FURTHER THAT Council approve the proposed Draft Plan of Subdivision as submitted by New Amherst Ltd. and pass a By-law (Appendix II) that would have the effect of approving a 13.5 hectare draft plan of subdivision subject to draft plan conditions (Appendix I) .

THAT Council receive the Staff Report for information purposes; and FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Pre-Servicing Agreement and a Subdivision Agreement with Kwendill Holdings Limited for a six ( 6) lot industrial subdivision development located on the south side of Kerr Street between Division Street and D’Arcy Street, Cobourg.

THAT Council receive the memo from the Cobourg Heritage Advisory Committee and grant the approval of Heritage Permit No. HP-2022-045 pertaining to the single ground floor window replacement with a new commercial door and facade works at 6 King Street East, Cobourg as submitted by Chris Boot of Historic Brick Co., subject to the finalization of details by heritage planning staff.

THAT Council receive the memo from the Cobourg Heritage Advisory Committee and grant the approval of Heritage Permit No.HP-2022-046, pertaining to window replacement with wood replications and facade works at 3 Swayne Street, Cobourg as submitted by Chris Boot of Historic Brick Co., subject to the finalization of details by heritage planning staff.

THAT Council receive the memo from the Cobourg Heritage Advisory Committee and grant the approval of Heritage Permit No. HP-2022-047, pertaining to the new 720 sq. ft. coach house (30’x24’) accessory dwelling at 48 Park Street, Cobourg as submitted by Andrew Smith Building Design, subject to the finalization of details by heritage planning staff.

THAT Council receive the memo from the Cobourg Heritage Advisory Committee recommending that the process be started to designate 540 King Street East, Cobourg as recommended in the Cultural Heritage Impact Assessment (CHIA) dated April 05, 2022.

THAT Council receive the Staff Report for information purposes; and FURTHER THAT Council authorize the Mayor and Clerk to execute a memorandum of understanding with Community Care Northumberland to provide a backup WHEELS transportation service in the event of a driver shortage in the Town of Cobourg .

THAT C ouncil receive the Staff Report and the attached business plan proposals from Top Prize Events and the Canadian Fire Fighter’s Museum for information purposes; and FURTHER THAT Council direct staff to negotiate a lease with the Canadian Fire Fighter’s Museum using the successful operating model of the Jack Heenan/ Northumberland Curling Club as a template ; and FURTHER THAT Council direct staff to complete a detailed review of the gravel lot portion of the Memorial Arena site as a potential site to mitigate the ongoing effects of the housing crisis as also identified in the Planning Division’s work on Potential Affordable Housing Sites.

THAT Council receive the Staff Report for information purposes , and FURTHER THAT Council approve the cancellation of Tender CO-22-22 “Harbour Infrastructure Repairs” due to budgetary limitations; and FURTHER THAT the project costs be re-estimated and a debt-financing strategy be presented to Council at the outset of the 2023 budget process.

THAT C ouncil receive the Staff Report for information purposes; and FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a lease amendment agreement with the West Northumberland Curling Club for the Jack Heenan Arena at 20 6 Furnace Street, Cobourg for the additional purpose s a s approved by Council on August 22, 2022, until the end of their current lease : August 31 2029.

THAT Council receive the memo regarding the Annual Report for the Parks and Recreation Advisory Committee 2021-2022, for information purposes.

THAT Council receive the memo from the Parks and Recreation Advisory Committee recommending that the Cobourg Community Centre Pro Shop lease be renewed for a five (5) year term at 2% per year increase, subject to the finalization of minor details by staff.

THAT Council receive and endorse the memo from the Parks and Recreation Advisory Committee regarding the updating of the Facility Allocation Policy.

THAT Council receive and endorse the memo from the Parks and Recreation Advisory (PRAC) Committee recommending that an invasive species management policy be developed by the Town of Cobourg.

THAT Council receive and endorse the memo from the Parks and Recreation Advisory Committee recommending that funding for a play structure in McMurdo Park be included in the 2023 capital budget.

THAT Council receive the Staff Report for information purposes; and FURTHER THAT Council approve the recommendations as recommended by Staff as follows: That Council authorize the preparation of various By-laws to be presented at a Regular Council Meeting that pass by-laws pursuant to the Municipal Act, 2001 as required to enact the Alternative Monetary Penalty System for the Town of Cobourg. Appendix A, Administrative Penalty System By-law; Appendix B, Hearing Officer By-law; Appendix C, Enforcement By-law; Appendix D, By-law to amend User Fees By-law; and Appendix E, By-law to amend Parking By-law; T HAT the Director of Legislative Services be delegated to appoint a Hearing Officer as an adjudicator for disputes that are unable to be resolved through the Screening process. THAT each Hearing Officer be compensated on an as-needed basis at the rate of: i ) $350 for hearings, individually or collectively, exceeding 3.5 hours on any day; and ii) $275 for hearings, individually or collectively, not exceeding 3.5 hours on any day; and THAT the Mayor and Clerk be authorized to execute inter-municipal service agreements with Northumberland County municipalities on terms acceptable to the Director of Legislative Services /Municipal Clerk and in forms acceptable to the Town’s Solicitor pursuant to which the Town of Cobourg may administer those municipalities’ administrative monetary penalty systems .

THAT the meeting be adjourned. (10:25 PM)