Regular Council

THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

BE IT RESOLVED THAT the minutes of Cobourg Municipal Council be approved as presented.

THAT Council receive the delegation from Drew Johnson, on the introduction of a disc golf course for information purposes; and FURTHER THAT Council direct staff to engage with the GRCA about the potential use of James Cockburn Park as a site for a nine (9) whole course; and FURTHER THAT Council direct staff cost out a disc golf course for 2024 budget deliberations, including the use of Legion Fields as a potential site.

BE IT RESOLVED THAT Council receive each correspondence collectively as presented for information purposes.

THAT Council receive for information purposes.

THAT Council does not provide any objection and endorse the by-the glass Endorsement.

THAT the correspondence be forwarded on to the Cobourg Police Board.

THAT Council support the City of Waterloo resolution to protect the privacy of the candidates and donors and reflects the direct support of the Waterloo Resolution and references the Plympton-Wyoming resolution.

THAT Council receive the resolution for information purposes.

THAT Council support the Town of Lincoln’s resolution on the Municipal Heritage Register.

That the Town of Cobourg support the request of City of Cambridge to amend the Highway Traffic Act.

THAT Council award Capital Park Consulting the project to facilitate the 2022 - 2026 Council Strategic Plan at the negotiated cost of $26,000; and FURTHER THAT the additional $6,000 over Council approved budget of $20,000 required for this project be approved by Council to be taken from the amount allocated within the Election Reserve account for 2023.

THAT Municipal Council receive the proposed resolutions as presented within the Shareholders Meeting Agenda; and FURTHER THAT Council authorize the Chief Administrative Officer who is delegated as the Shareholder representative to represent Municipal Council to support the proposed resolutions as presented in the Shareholders Meeting Agenda. 13.2 Planning and Development Services Public Comments: 13.3 Public Works Services Public Comments: 13.3.1 Memo from the Manager of Engineering and Capital Projects, regarding the awarding of the Westwood Drive Watermain Improvements, Contract. Attachments | Public Comments 1. Award of Westwood Drive Watermain Improvements, Contract WC2023-015 - Public Works-161-23.pdf Resolution 183-23 Moved by Councillor Aaron Burchat Seconded by Councillor Brian Darling THAT Council award contract WC2023-015, Westwood Drive Surface Works & Watermain Improvements to Behan Construction Limited in the amount of $386,853.40 (including non-refundable HST) which is within the approved 2023 capital budget of $450,000.

WHEREAS at the Committee of the Whole meeting on May 15, 2023, Council considered a memo from the Director, Corporate Services/ Treasurer, regarding the Development Charges Background Study – Update 2023; NOW THEREFORE BE IT RESOLVED Council authorize the preparation of a By-law to be presented at a Regular Council meeting to enter into an agreement with Watson & Associates Economists Ltd for the preparation of a Development Charges Background Study to support an updated By-Law to replace the existing DC By-Law 001 – 2022 dated January 3, 2022.

WHEREAS at the Committee of the Whole meeting on May 15, 2023, Council considered a memo from the Manager of Strategic Initiatives /Customer Service, regarding the Customer Service Strategy and Implementation Plan Final Report Delivery; NOW THEREFORE BE IT RESOLVED Council receive the Final Customer Service Strategy and Implementation Plan for the Town of Cobourg as prepared and delivered by the Customer Service Professionals Network (CSPN), as funded through the Municipal Modernization funding Phase Three (3); and FURTHER THAT Council direct staff to review the recommendations contained in the Final Customer Service Strategy and Implementation Plan and provide a report back to Council with an implementation program based on available financial and staff resources and corporate priorities.

WHEREAS at the Committee of the Whole meeting on May 15, 2023, Council recognized the Town of Cobourg’s need for affordable and attainable housing options for its residents; and WHEREAS Phase 1 of the Tannery District Lands and potentially the possible portion of developable lands on Durham and Furnace Streets present a unique opportunity for the creation of mixed-use housing in the Town of Cobourg; and WHEREAS, the Town of Cobourg owns these subject lands; and WHEREAS, the Housing Accelerator Fund has been established by the federal government to support the development of affordable housing across Canada; and WHEREAS local municipal governments in Canada with delegated authority over land use planning and development approvals, can apply for investments in affordable housing and housing-related infrastructure, including revitalization of brownfields for the use of housing. THEREFORE BE IT RESOLVED THAT Council request staff to apply for funding from the Housing Accelerator Fund to support the preparation of Phase 1 of the Tannery District Lands for development and/or Durham and Furnace Streets; and FURTHER THAT the Town of Cobourg commit to using the funds received from the Housing Accelerator Fund to achieve the goals set out in the town of Cobourg’s Affordable Housing Strategy; and FURTHER THAT Council allocate a maximum of $10,000 from the Affordable Housing CIP Funding to allow Staff to work with an external subject matter expert/agent to support the application prepara

WHEREAS at the Committee of the Whole meeting on May 15, 2023, Council considered Heritage Permit Application (HP-2023-006): 186 Durham Street – Renovation of Existing Structure in West Heritage Conservation District (HCD); NOW THEREFORE BE IT RESOLVED Council approve Heritage Permit #HP-2023-006 as submitted by Andrew Smith Building Design Inc. on behalf of Amit J. Sofer of TVM Group, on the proposed alterations at 186 Durham Street, Cobourg, subject to the finalization of details by staff; and FURTHER THAT Council endorse the amendment recommended by the Cobourg Heritage Committee on the colour of the porch be amended to fall within the approved heritage colours in the Town of Cobourg’s Heritage Colour Palette and to be consistent with porch colours in the West HCD, to be finalized between the applicant and staff.

WHEREAS at the Committee of the Whole meeting on May 15, 2023, Council considered Heritage Permit Application HP-2023-007 175 Bagot Street, Cobourg - Proposed infill Project in West Heritage Conservation District (HCD); NOW THEREFORE BE IT RESOLVED THAT Council approve Heritage Permit #HP-2023-007 for the proposed infill project for the property located at 175 Bagot Street, Cobourg as submitted by Cindy Taylor and Jim Henderson, be approved, subject to the finalization of details by staff; and FURTHER THAT the applicant submit a Heritage Permit application, to be reviewed by staff via Delegated Authority, for the painting of all exterior features once paint colors have been solidified; and FURTHER THAT the applicant submit a Heritage Permit application for the construction of the driveway to ensure that the front yard treatment and landscaping conform with the polices outlined in the West HCD Plan and are in keeping with the guidelines outlined in the Town of Cobourg’s Guidelines for Infill Development in Heritage Conservation Districts.

WHEREAS at the Committee of the Whole meeting on May 15, 2023, Council considered a memo from the Accessibility and EDI Coordinator regarding National AccessAbility Week Proclamation; NOW THEREFORE BE IT RESOLVED THAT Council recognizes that throughout Ontario and Canada each year, National AccessAbility Week is recognized as a week-long opportunity to celebrate the valuable contributions and leadership of Canadians with disabilities and reflect on the ongoing effort to remove systemic barriers to create a fully accessible and more inclusive Canada; and FURTHER THAT Council proclaims May 28, 2023, to June 03, 2023 as National AccessAbility Week in the Town of Cobourg; and FURTHER THAT Council supports and endorses the proclamation of Red Shirt Day on Wednesday, May 31st, 2023, as a Day of Action for AccessAbility and Inclusion across Cobourg and Canada.

WHEREAS at the Committee of the Whole meeting on May 15, 2023, Council considered a memo from the Accessibility and EDI Coordinator regarding general Accessibility Concerns from Accessibility Advisory Committee and Staff Comments and Recommendations; NOW THEREFORE BE IT RESOLVED THAT issues of inaccessibility at Victoria Hall have been brought forward including Victoria Hall front door accessibility feature failure and Council and Staff business cards do not currently meet AODA compliance; and THAT Council: Direct Staff to make enhancements for an accessible front door at Victoria Hall and to provide a proposal for improving the overall accessibility of Victoria Hall’s Built Environment. Direct Staff to examine the accessibility of Town physical business cards and provide enhancement replacements as required to be AODA compliant; and Expand on other modes of communication to be inclusive to all members of the community including the implementation of digital business cards for use on personal accessibility devices to be inclusive to community members and to improve accessibility to goods and services.

WHEREAS at the Committee of the Whole meeting on May 15, 2023, Council considered a memo from the Municipal Clerk/Director, Legislative Services, regarding the amended Parking Permit related Policies for Events and Grants; NOW THEREFORE BE IT RESOLVED THAT Council approve the proposed recommendations for the Special Events Policy and the Municipal Community Grants Policy as attached to the staff report.

BE IT RESOLVED THAT leave be granted to introduce by-law No.047-2023 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

THAT Council amend the Parking By-law to update the timelines from three (3) hours to (12) hours.

THAT Council receive the Notice of Motion for information purposes; and FURTHER THAT the Notice of Motion be

THAT Council direct Staff to reinstate a Limited Fixed Transit Route Bus System, using the Large Cobourg Transit Bus in conjunction with the current On-Demand System with both operating as a temporary hybrid model of transit for residents; and FURTHER THAT Staff create and update a new Fixed Route Map to be developed as part of this reinstatement of a Limited Fixed Transit Route Bus System to operate from 9am to 4pm Monday to Friday as a temporary basis until the newly purchased Transit Buses arrive and the Town has a full compliment of buses for the transit service; and FURTHER THAT during the reinstated Limited Fixed Transit Route Bus System being put in place, that staff conduct training and seminars on how to use the on-demand system during the temporary period; and FURTHER THAT the introduction of this system is to be funded from the Vehicle Reserve account in the 2023 Transit Operating Budget. Amended Resolution 198-23 Moved by Mayor Lucas Cleveland Seconded by Councillor Miriam Mutton Motion to Amend THAT Council refer the decision and discussion on the introduction of a limited fixed transit route system to the 2024 Town of Cobourg Budget with accompanied staff comments on the proposals in open deliberations of Council during budget deliberations; and FURTHER THAT in the meantime council direct staff to expedite the vehicles for hire - ridesharing and updated taxi licensing by-law to be brought to council by June 26 2023, to be completed by Staff OR by the Town's Soli

THAT Council refer the decision and discussion on the introduction of a Limited Fixed Transit Route System to the 2024 Town of Cobourg Budget with accompanied Staff comments on the proposal in open deliberations of Council during budget deliberations; and FURTHER THAT in the meantime Council direct Staff to expedite the Vehicles for Hire – ridesharing and updated Taxi Licencing By-law to be brought to Council by June 26th, 2023, to be completed by Staff OR by the Town’s Solicitors for cost of up to $10,000 for a quicker turnaround to be brought to Council and implemented as soon as possible to increase more transportation in Cobourg available; and FURTHER THAT Staff engage with Northumberland County on discussions on the expansion of Commuter Connect within the Town of Cobourg and the County on a potential fixed route system county wide.

THAT leave be granted to introduce Bylaw 049-2023 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on May 23, 2023 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.