Regular Council

MOTION TO SUSPEND That Council suspend the rules and regulations of Procedural By-law 050-2024, section 7.19 pertaining to Reports to allow addendum item 2.2, Agenda Item 17.6 Report No. CAO-2025-007 to be considered today.

THAT Council confirm the agenda, as amended.

THAT Council meet in Closed Session in accordance with the Municipal Act, 2001 regarding:  personal matters about an identifiable individual, including municipal or local board employees (s. 239 (2) (b));  advice that is subject to solicitor-client privilege, including communications necessary for that purpose (s. 239 (2) (f)); and  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (s. 239 (2) (i)).

THAT Council approve the minutes of Cobourg Municipal Council, as circulated.

THAT Council receive the minutes of the Cobourg Municipal Standing Committee for informational purposes.

THAT Council receives notice of the owner’s intention to demolish the building or structure or to permit the demolition or removal of the building or structure at 44 Swayne Street through receipt of Heritage Permit Application, Request of Listed Property Demolition, HP-2025-017; and FURTHER THAT Council approve Heritage Permit Application HP-2025- 017; and FURTHER THAT Council does not wish to proceed with designation of the building intended for demolition at 44 Swayne Street. Recorded vote requested by Mayor Lucas Cleveland YES (6): Mayor Lucas Cleveland, Councillor Adam Bureau, Councillor Brian Darling, Councillor Aaron Burchat, Councillor Miriam Mutton, Councillor Randy Barber NO (0)

MOTION TO AMEND That the motion be replaced with the following wording: FURTHER THAT Council state its intention to designate the property at 390 King Street East under Part IV, Section 29 of the Ontario Heritage Act in recognition of its cultural heritage significance; and FURTHER THAT Council direct staff to publish and serve Council’s Notice of Intention to Designate as per the requirements of the Ontario Heritage Act; and FURTHER THAT if there are no objections to the designation in accordance with the provisions of the Ontario Heritage Act, Council direct staff to place a designation by-law before Council at a future Council meeting for adoption; and FURTHER THAT Council direct and authorize staff to do all things necessary to give effect to this resolution.

WHEREAS at the Public Works, Planning and Development Standing Committee on May 7, 2025, the Committee considered a Report No. DS- 2025-010 from the Director of Planning and Development regarding Consideration of Notice of Intent to Designate - Ontario Heritage Act - 390 King Street East. NOW THEREFORE BE IT RESOLVED THAT Council receive the report as presented; and FURTHER THAT Council state its intention to designate the property at 390 King Street East under Part IV, Section 29 of the Ontario Heritage Act in recognition of its cultural heritage significance; and FURTHER THAT Council direct staff to publish and serve Council’s Notice of Intention to Designate as per the requirements of the Ontario Heritage Act; and FURTHER THAT if there are no objections to the designation in accordance with the provisions of the Ontario Heritage Act, Council direct staff to place a designation by-law before Council at a future Council meeting for adoption; and FURTHER THAT Council direct and authorize staff to do all things necessary to give effect to this resolution.

THAT Council receive the Presentation regarding Brook Road North, Kerr Street East, Willmott Street Road corridors and East Village North Development Road network Integrated Municipal Class Environmental Assessment for information purposes.

THAT Council authorize the Municipal Clerk who is delegated as the shareholder representative to represent the Town of Cobourg Council to support the proposed resolutions as presented below: (1) Audited Financial Statements BE IT RESOLVED THAT: a. The Shareholders receive the Audited 2024 year-end Town of Cobourg Holdings Inc. (Holdco) Consolidated Financial Statements as presented. b. The Cobourg Shareholder posts the 2024 year-end HOLDCO Consolidated Financial Statements on-line upon receipt. c. The Audit & Risk Committee and the Holdco Board discussed the reappointment of the existing external Auditors (KPMG) for the corporation. At this time, it is recommended to the Shareholder that External Audit Services for The Town Of Cobourg Holdings and its related subsidiaries be retained for the 2025 audit year. (2) Annual Dividend and Benefits BE IT RESOLVED THAT: a. The Shareholders acknowledge that a community services benefit of $132,200 including the provision of fibre-optic network services, was provided to the Town of Cobourg Shareholder in 2024 by the Lakefront Group of Companies. b. The Shareholders acknowledge that the Holdco Board has decided to declare no dividend for 2024 to meet its financial obligations and maintain flexibility for dealing with other financial effects of the economy, including high inflation. Page 8 of 23 May 28, 2025 c. The Shareholders acknowledge that the cumulative Shareholders Financial Benefit since deregulation as of 2024 year-end from the T

THAT Council adopt the following recommendations from the Standing Committees contained within the consent agenda as a single motion. 15.1 Community Services, Protection and Economic Development Standing Committee 15.1.1 Report No. COMM-2025-013 from Director of Community Services regarding Turf Equipment Reprioritization WHEREAS at the Community Service, Protection and Economic Development Standing Committee on May 7, 2025, the Committee considered Report No. COMM-2025-013 from Director of Community Services regarding Turf Equipment Reprioritization. NOW THEREFORE BE IT RESOLVED THAT Council approve the scope modification to include the purchase and replacement of other turf equipment such as fertilizer spreaders, over seeders, rollers, and other similar equipment for capital project 2572053, provided the equipment is within budget. 15.1.2 Report No. COMM-2025-012 from Director of Community Services regarding Soccer Facility Feasibility Study Request WHEREAS at the Community Service, Protection and Economic Development Standing Committee on May 7, 2025, the Committee considered Report No. COMM-2025-012 from Director of Community Services regarding Soccer Facility Feasibility Study Request. NOW THEREFORE BE IT RESOLVED THAT Council direct staff to negotiate a sole-source purchase agreement with the Northumberland Soccer Club for the purpose of completing an indoor soccer feasibility study subject to the following constraints: $30,000.00 budget funded from Project 2 of Table 5

MOTION TO AMEND Replace the motion with the following wording: THAT Council direct staff to amend Bylaw 084-2015 to exempt the retail and service businesses within the Downtown Business Improvement Area as defined in Bylaw 066 - 2012 for all of the proclaimed holidays as defined in the "Retail Holiday Business Acts".

THAT Council direct staff to amend Bylaw 084-2015 to exempt the retail and service businesses within the Downtown Business Improvement Area as defined in Bylaw 066 - 2012 for all of the proclaimed holidays as defined in the "Retail Holiday Business Acts".

MOTION TO AMEND That Council replace the motion with the following wording: NOW THEREFORE BE IT RESOLVED THAT Council approves Option B for the proposed Waterfront Nature Park Task Force; and Page 14 of 23 May 28, 2025 FURTHER THAT Council enact By-law No. 028-2025 being a By-law to Establish the Terms of Reference for the Waterfront Nature Park Task Force, as amended to include the wording as shown below: 2.0 Mandate The Task Force will provide information, advice, and assistance to Council and staff on matters relating to the ecological stewardship, public engagement, and sustainable restoration of the Waterfront Nature Park, which includes the West Headland and West Beach. 2.1 Scope of Work  Promote public education on environmental stewardship;  Recommend restoration initiatives in alignment with ecological and accessibility goals;  Identify areas where expert input or Indigenous knowledge should be consulted;  Provide advice related to implementation of up to date Waterfront Master Plans and district planning;  Focus recommendations on Town-owned lands and lands under Town easement;  Consult and coordinate with Town staff before addressing matters involving private property; and, request Council authorization concerning matters related to adjacent property owners.  Recommendations must comply with applicable legislation land ownership constraints, and Town policies 2.2 Participation and Engagement  Engage Indigenous Nations respectfully and collaboratively.  Fac

WHEREAS at the Community Service, Protection and Economic Development Standing Committee on May 7, 2025, the Committee considered Report No. COMM-2025-011 from Director of Community Services regarding Waterfront Nature Park (and more) Task Force. NOW THEREFORE BE IT RESOLVED THAT Council approves Option A from the report to expand the scope of the proposed Waterfront Nature Park Task Force; and FURTHER THAT Council direct staff to implement the included Terms of Reference for a Parks and Recreation Master Plan Task Force to guide the update and development of Cobourg’s valuable Parks and Recreation assets, facilities, and services for the benefit of the public, thereby safeguarding and furthering the ecological preservation and improvement to the Waterfront Nature Park among other important parks; and FURTHER THAT Council encourage local citizens to join local nature clubs and environmental groups so that they may engage with the community and improve our local environment, including the Waterfront Nature Park; and FURTHER THAT Council enact By-law No. 028-2025 being a By-law to Establish the Terms of Reference for the Parks and Recreation Master Plan Task Force. Page 17 of 23 May 28, 2025 Recorded vote requested by Councillor Miriam Mutton NO (3): Councillor Miriam Mutton, Deputy Mayor Nicole Beatty, Councillor Aaron Burchat YES (4): Councillor Randy Barber, Mayor Lucas Cleveland, Councillor Adam Bureau, Councillor Brian Darling

THAT Council approve Zoning By-law Amendment application ZB-2025- 002, 156 Willmott Street; and FURTHER THAT Council enact By-law No. 029-2025 being a By-law to Amend Zoning By-law 85-2003 for 156 Willmott Street.

WHEREAS at the Public Works, Planning and Development Standing Committee on May 7, 2025, the Committee considered Report No. PW- 2025-007 from Deputy Director of Engineering regarding Award of Tender for Cobourg East Trunk Servicing Part 'B', Contract No. 2-ENG-2025. NOW THERFORE BE IT RESOLVED THAT Council adopt the following recommendations that are within the 2025 approved capital budget; and FURTHER THAT Council award Contract No. 02-ENG-2025 to Eagleson Construction Ltd. in the amount of $15,167,806.53 (excl HST).

WHEREAS at Special Council meeting on May 5, 2025, Council considered Report No. CAO-2024-004 from the Manager of the Office of the CAO regarding 2025 AMO Delegation Submissions and

MOTION TO AMEND That Council add the following delegation request to the motion: Ministry of the Solicitor General - Equitable Police Funding

MOTION TO EXTEND MEETING THAT Council extend the duration of the meeting past four (4) hours, pursuant to section 5.10 of the Procedural By-law 050-2024.

MOTION TO AMEND That the following wording be added to the motion: FURTHER THAT Council direct Staff to annually recognize International Town Criers Day for the next two years on the second Monday in July; and FURTHER THAT Council direct Staff to create a video with the Town Crier to recognize this day of significance to the Town.

THAT Council proclaim July 14, 2025, to be International Town Criers Day in the Town of Cobourg; and FURTHER THAT Council direct Staff to annually recognize International Town Criers Day for the next two years on the second Monday in July; and FURTHER THAT Council direct Staff to create a video with the Town Crier to recognize this day of significance to the Town.

THAT Council receive Report No. CAO-2025-007 for information purposes; and FURTHER THAT Council approve the Media Relations Policy.

BE IT RESOLVED THAT leave be granted to introduce By-law No.026- 2025, 027-2025 and By-law No. 029-2025 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

BE IT RESOLVED THAT leave be granted to introduce By-law No. 028- 2025 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

BE IT RESOLVED THAT leave be granted to introduce By-law No. 032- 2025 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

THAT leave be granted to introduce By-law 030-2025 and to dispense with the reading of the By-law by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on May 28, 2025 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.