Committee of the Whole

THAT the DBIA 2021 Budget be accepted presented FURTHER THAT the matter be

THAT the delegation from Ted Williams regarding the Marina finances be received for information purposes FUTHER THAT debentured and future capital costs at the Marina are considered during the 2021 User Fees Study, with aim of establishing Marina user fees that cover both the operating and capital costs

THAT Council receive the report from the Director of Planning and Development for information purposes; and FURTHER THAT Council authorize the preparation of a By-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to enter into a Tree Removal Agreement with Rondeau (Cobourg) Ltd. to address all relevant municipal and agency requirements associated with the removal of trees on the Villages of Central Park Development Site in accordance with the detailed Tree Inventory & Preservation Plan (TIPP), Arborist Report and Related Landscape Analysis prepared by Henry Kortekaas & Associates Inc. and The Planning Partnership, subject to the finalization of details by municipal staff and partner review agencies.

THAT Council receive the report from the Manager of Planning for information purposes; and FURTHER THAT Council authorize the preparation of a By-law to be presented at a Regular Council Meeting which re-zones the 0.38 ha (0.94 ac) parcel of land at 420 Division Street from “District Commercial Exception 2 (DC-2) Zone” to “District Commercial Exception 29 Holding [DC-29(H)] Zone” to permit the adaptive re-use of the former Inn/Hotel and restaurant as a Rehabilitation/Detox Treatment Centre with site specific zone provisions governing the proposed land use, facility capacity and parking.

THAT Council receive the memo from the Secretary of the Planning and Development Advisory Committee for information purposes endorsing the conclusions and recommendations of the Zoning By-law Amendment - 420 Division Street Planning Report.

THAT Council receive the report from the Director of Public Works regarding the various Public Works Tender Results for information purposes; and FURTHER THAT Council award the Albert Street Reconstruction Tender CO-21-01 PWD to Behan Construction Limited in the amount of $1,031,917.49 excluding HST; and FURTHER THAT Council award the Bi-Annual Sidewalk Program (Abbott Blvd) Tender CO-21-02 PWD to Dekeyser Excavating Limited in the amount of $189,472.74 excluding HST; and FURTHER THAT Council award the Terry Fox Stormwater Pond Cleanout Tender CO-21-03 PWD to GFL Environmental Inc. in the amount of $286,604.50 excluding HST; and FURTHER THAT Council award the Sanitary Sewer Rehabilitation Tender CO-21-05 PWD to Sewer Technologies in the amount of $556,981.00 excluding HST. Divided MOTION TO DIVIDE: Moved by Deputy Mayor Suzanne Séguin THAT Council receive the report from the Director of Public Works regarding the various Public Works Tender Results for information purposes; and FURTHER THAT Council award the Albert Street Reconstruction Tender CO-21-01 PWD to Behan Construction Limited in the amount of $1,031,917.49 excluding HST; and FURTHER THAT Council award the Terry Fox Stormwater Pond Cleanout Tender CO-21-03 PWD to GFL Environmental Inc. in the amount of $286,604.50 excluding HST; and FURTHER THAT Council award the Sanitary Sewer Rehabilitation Tender CO-21-05 PWD to Sewer Technologies in the amount of $556,981.00 excluding HST.

THAT Council award the Bi-Annual Sidewalk Program (Abbott Blvd) Tender CO-21-02 PWD to Dekeyser Excavating Limited in the amount of $189,472.74 excluding HST; and

THAT Council approve the extension of the Mathew Street Engineering Design Services Contract with CIMA+ for the design of Burke Street, Blake Street and Victoria Street in the amount of $75,000 and accordance with the 2021 approved Public Works Capital Budget.

THAT Council award the Harbour Infrastructure Repairs Tender CO21-06 CSD for the provision of Professional Design Services to Shoreplan Engineering in the amount of $440,000 plus HST; and FURTHER THAT Council approve the costs associated with following provisional items (A,C and D) in the amount of $45,500 plus HST, being: Detailed Design of Reinforced Concrete Boat Lift Platform Contract Administration ($16,500); Condition Assessment of Remaining Harbour Structures ($7,000); and Monitoring of Existing Infrastructure Prior to Completion of Repair ($22,000) FURTHER THAT Council approve a 10% contingency to be added to the design fees in the amount of $50,000 plus HST; and FURTHER THAT all funds are to be debentured as approved in the Town’s 2021 Community Services Capital Budget in the amount of $545,000.00 including non-refundable HST Divided MOTION TO DIVIDE: Moved by Councillor Brian Darling THAT Council remove the following items from the main motion to be voted on through a separate motion by Council being the approval of the the costs associated with the following provisional items in the amount of $62,200 plus HST, being: E. Detailed Design of Reinforced Concrete Boat Lift Platform ($16,500); F. Pedestrian Walkway to Lighthouse 2. Construction Cost Estimate ($16,700); G. Condition Assessment of Remaining Harbour Structures ($7,000); and H. Monitoring of Existing Infrastructure Prior to Completion of Repairs ($22,000). AND FURTHER THAT Council will decide at a later date

THAT Council award the Harbour Infrastructure Repairs Tender CO-21-06 CSD for the provision of professional design services to Shoreplan Engineering in the amount of $440,000 plus HST; AND FURTHER THAT Council approve a 10% contingency to be added to the design fees in the amount of $50,000 plus HST; AND FURTHER THAT all funds are to be debentured as approved in the Town’s 2021 Community Services Capital Budget in the amount of $498,000 including non-refundable HST.

THAT the costs and approvals associated with provisional items as submitted Shoreplan Engineering be

THAT Council receive the memo from the Parks and Recreation Advisory Committee (PRAC) to endorse the Cobourg Horticultural Society’s project – Planting for a Greener Future for information purposes Amended Moved by Councillor Emily Chorley THAT Council receive the memo from the Parks and Recreation Advisory Committee (PRAC) for information purposes; AND FURTHER THAT Council endorse the Cobourg Horticultural Society’s project: Planting for a Greener Future .

THAT Council receive this report for information purposes; and FURTHER THAT Council revoke the motion of Council on January 11, with respect to opening an outdoor rink at Sinclair Park, and FURTHER THAT Council direct Staff to operate free public skating at the CCC from February 18, 2021 to March 20, 2021 for two hours each day and FURTHER THAT Council redirect the $ 5,000.00 from Sinclair Park to the CCC to offset the cost of providing free public skating. Amended Moved by Councillor Emily Chorley WHEREAS the creation of an outdoor rink in Sinclair Park has not been feasible due to the length of the Provincial lockdown and the forecast of above-freezing temperatures in late-February; AND WHEREAS the Provincial lockdown was lifted on February 16, 2021, allowing for the reopening of the Cobourg Community Centre (CCC); THEREFORE BE IT RESOLVED THAT Council direct staff to operate free public skating at the CCC from February 18, 2021 to March 20, 2021 for two hours each day; AND FURTHER THAT Council redirect the $5,000 budgeted for the Sinclair Park rink to the CCC to help offset the cost of providing free public skating; AND FURTHER THAT the concept of additional outdoor rinks in neighbourhood parks be further considered during the 2022 budget process.

THAT Council receive the memo from the Secretary of the Accessibility Advisory Committee for information purposes. FURTHER THAT Council direct Staff to provide a report back to council on any costing and other information that would impact the current contract with the service provider. Amended Moved by Councillor Nicole Beatty THAT the motion be amended to replace the motion wording with the following: THAT Council refer the motion back to the Accessibility Advisory Committee asking them to identify the specific requests for enhance services for staff to explore with the service provider.

THAT Council receive the memo from the Secretary of the Accessibility Advisory Committee for information purposes. FURHER That Council refer the motion back to the Accessibility Advisory Committee asking them to identify the specific requests for enhance services for staff to explore with the service provider.

THAT the meeting be adjourned. (10:22 PM)