Committee of the Whole

THAT Council proceed into closed session

THAT the matters be added to the Agenda.

THAT the delegation from the Cobourg Famer's Market Association be received for information purposes.

THAT Council receive the delegation from Robert Horgan for information purposes; and FURTHER THAT Council direct the Municipal Clerk to bring recommendations for an time remaining process that helps inform delegations in a accessible and mindful manner

THAT the delegation from Alastair McKeating be received for information purposes

THAT the delegation from Keith Oliver be received for information purposes.

THAT the delegation from Anita Turek be received for information purposes.

THAT Council receive this staff report on the proposed Sleeping Cabin Pilot initiative for information purposes; and FURTHER THAT Council does not permit and authorize the use of municipally owned land to permit the establishment of temporary residential facilities known as the Sleeping Cabin Pilot Initiative for a Six (6) month trial period. Amended Moved by Councillor Aaron Burchat MOTION TO AMEND THAT Council receive this staff report for information purposes; and FURTHER THAT Council authorize the use of municipally owned land located at 700 Darcy Street in the area located south of Building 18 and east of Building 19, Cobourg, by Green Wood Coalition, to permit the establishment of multiple temporary residential facilities known as the Sleeping Cabin Pilot Initiative for a Six (6) month trial period; and FURTHER THAT Council, as the property owner of 700 Darcy Street, permit Green Wood Coalition through their Northumberland Sleeping Cabin Collective Group to proceed through the planning processes with the Town’s Planning Department, including providing consent as the owner to apply for a minor variance application and a site plan application for the subject property: and FURTHER THAT Council authorize the Legislative Services Division to engage the Town’s Municipal Solicitor to draft a Licensing Agreement to be presented to Green Wood Coalition to provide for the temporary use of the land for a specific purpose of the operation of a Sleeping Cabin Pilot for Twelve (12) s

That Council receive this staff report on the proposed Sleeping Cabin Pilot initiative for information purposes; and Further that Council direct staff to reach out to Northumberland County to explore their interest in the property and consideration of possible options for how the site could be used to achieve their affordable housing targets, and Further that Council direct staff to proceed with a formal Request for Proposal process for the disposal of the lands for the purpose of affordable housing should Northumberland County not pursue this site, and Further that Council direct staff to conduct public engagement with the surrounding neighbourhood on any options that may materialize

THAT Council receive the memo and accompanying attachments from President and CEO of Lakefront Utilities Inc for information purposes; and FURTHER THAT Council approve non-growth borrowing of $7,365,524 for Waterworks Capital requirements, as outlined in the December 11th, 2020 Water Rate Study and presentation to Council on January 4th, 2021 and instruct staff and LUSI to explore best competitive rates.

THAT C ouncil receive the staff report regarding the award of the contract for the replacement of the final two (2) original rooftop HVAC units a the Cobourg Public Library and; FURTHER THAT Council award the contract to Carmichael Engineering Ltd to supply and install one new three (3) ton and one (1) new ten ( 10) ton Carrier rooftop heat and cool package units at the Cobourg Public Library at a cost of $43,346.76 including non-refundable HST to be funded from the Holdco Reserve account as approved in the 2023 capital budget.

WHEREAS the Ontario Small Urban Municipalities (OSUM) 2023 Annual General Meeting and Conference is scheduled for April 26 to 28, 2023 in Paris, Ontario (County of Brant); and WHEREAS the Call for Nominations for the OSUM Executive Committee is now open with a deadline of April 14, 2023; NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Cobourg endorses Nicole Beatty as the Deputy Mayor for nomination to the 2023 OSUM Executive Committee.

THAT Council receive the Staff Report for information purposes; and FURTHER THAT Council authorize the preparation of a By-Law to be presented at a Regular Council Meeting to authorize the Removal of the Holding Symbol for 160 Densmore Road, Cobourg.

THAT Council receive the Staff Report for information purposes; and, FURTHER THAT Council authorize the preparation of a By-law to be presented at a Regular Council meeting to authorize the Mayor and Clerk to execute an Encroachment Agreement with the Property Owners at 142 and 144 Orr Street, Cobourg subject to the finalization of details by municipal staff.

THAT Council receive this report for information purposes, FURTHER THAT Council direct staff to proceed with a balance d mix of parkland, market and affordable residentia l units (meeting the Town of Cobourg definition) with direction to staff to commission studies necessary to determine the development limit ( funded by proceeds of eventual sale of the land ); and to proceed with a formal Request for Proposal process for the disposal of the developable lands , a nd FURTHER THAT Council approve the operation of 117 Durham Street as a temporary recreational and athletic facility for the spri ng and summer 2 023 season while long-term plans for the property are determined. Amended Moved by Councillor Aaron Burchat MOTION TO AMEND THAT Council receive the staff report for information purposes; and FURTHER THAT Council direct staff to proceed with the preferred land use for the developable portion of 117 Durham Street, Cobourg being A balanced mix of parkland, market and affordable residential units (meeting the Town of Cobourg definition) with direction to staff to commission studies necessary to determine the development limit and create a partnership with the County of Northumberland to create the residential development. FURTHER THAT Council approve the operation of 117 Durham Street as a temporary recreational and athletic facility for the spring and summer 2023 season while long-term plans for the property are determined.

THAT Council receive this report for information purposes, THAT a balanced mix of parkland, market and affordable residential units with direction to staff to commission studies necessary to determine the development limit (funded by proceeds of eventual sale of the land); and to proceed with a formal Request for Proposal process for the disposal of the developable lands, and FURTHER THAT public engagement occurs early in the process to invite public feedback on the use of the lands; and FURTHER THAT Council approve the operation of 117 Durham Street as a temporary recreational and athletic facility for the spring and summer 2023 season while long-term plans for the property are determined. FURTHER THAT public engagement occurs early in the process to invite public feedback on the use of the lands.

THAT Council authorize the Mayor and Municipal Clerk to enter into an agreement with HDR for Consulting Services t o conduct an Electric Bus Feasibility Study and Fleet Transition Plan based on the Scope of Work outlined in Metrolinx RQQ-2021-PROC-562; and FURTHER THAT Council authorize the Mayor and Municipal Clerk to enter into a contribution agreement with Infrastructure Canada for funding of the Battery Electric Bus Feasibility Study and Fleet Transition Plan in the amount of $119,715 of which 80% ($95,772.00) is funded by the Federal Government and 20% ($23,943.00) is funded by the Town of Cobourg’s 2023 Operating budget .

THAT C ouncil receive the report for information purposes , and FURTHER THAT Council encourages the community to mobilize their support with the Town and resources towards the two (2) Capital Projects being the new Pickleball Facility and Replacement Skateboard Facility.

THAT C ouncil receive the staff report for information purposes, and FURTHER THAT Council approve the attached Special Events Policy as an administrative update.

THAT C ouncil approve the YMCA Northumberland Rainbow Run to be held on Sunday, June 4, 2023, in downtown Cobourg; and FURTHER THAT Council direct staff to proceed with the permitting/planning of the event with YMCA Northumberland.