Regular Council

THAT Council adopt the minutes of the Regular Council meeting held on September 12, 2022.

THAT the delegation from Randy Curtis, Chair, Zero Emissions Advisory Committee, regarding the Zero Emission Ad Hoc Report for the Town of Cobourg, be received for information purposes; and FURTHER THAT the report be forwarded to the Chief Administrative Officer and staff for consideration. 9.2 Delegation Action - Graham Andrews, Chair, Cobourg Heritage Advisory Committee, regarding the 2019 to 2022 Heritage Advisory Committee Activity Report Public Comments: Resolution 324-22 Moved by Councillor Nicole Beatty Seconded by Councillor Adam Bureau THAT the delegation from Graham Andrews, Chair, Cobourg Heritage Advisory Committee, be received for information purposes.

WHEREAS Rotary International, founded on February 23, 1905, in Chicago, Illinois, USA (and in Cobourg in November 1921), is the world’s first and one of the largest non-profit services organizations; and, WHEREAS Rotary in 1985 launched PolioPlus and in 1988 helped establish the Global Polio Eradication Initiative, which today includes the World Health Organization, U.S. Centers for Disease Control and Prevention, UNICEF, Bill & Melinda Gates Foundation, and Gavi, the Vaccine Alliance to immunize the children of the world against polio; and, WHEREAS polio cases have dropped by 99.9 percent since 1988 and the world stands on the threshold of eradicating the disease; and, WHEREAS to date, Rotary has contributed more than US$2.2 billion and countless volunteer hours to protecting more than 3 billion children in 122 countries; and, WHEREAS Rotary is working to raise an additional $50 million per year, which would be leveraged for maximum impact by an additional $100 million annually from the Bill & Melinda Gates Foundation; and, WHEREAS there are over 120 Rotary members in The Rotary Club of Cobourg that have raised close to 1 million Canadian dollars towards the eradication of polio NOW THEREFORE let it be known that the Council of the Town of Cobourg hereby proclaims October 24, 2022, as ‘World Polio Day ‘in the Town of Cobourg by the raising the End Polio Now flag

THAT the delegation form Erin Beatty, Highland Shores Children's Aid, to speak regarding the Dress Purple Day Campaign on October 27, 2022, be received for information purposes; and FURTHER THAT Council recognize Dress Purple Day on October 27, 2022

THAT Council receive the notes of the Committee of the Whole meeting held on September 26, 2022, for information purposes.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Director of Legislative Services/Municipal Clerk, regarding the Town of Cobourg Purchase of 117 Durham Street Cobourg from the Kawartha Pine Ridge District School Board (KPRDSB); NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to report back with a land use and disposition strategy for the vacant development land (5 acres) in the first quarter of 2023.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Grant and Policy Writer, regarding the Electronic Monitoring of Employees Policy- Bill 88 - Digital Platform Workers’ Rights Act, 2022; NOW THEREFORE BE IT RESOLVED THAT Council approve and adopt the Electronic Monitoring of Employees at Work Policy.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Grant and Policy Writer, regarding the Town of Cobourg Flag Raising and Proclamation Policy; NOW THEREFORE BE IT RESOLVED THAT Council approve the Town of Cobourg Flag Raising and Proclamation Policy to implement standard procedures for flag raisings, half-staffings, and proclamations in the Town of Cobourg.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Manager, Human Resources, and the Director, Community Services, regarding the Volunteer Management Policy - Update; NOW THEREFORE BE IT RESOLVED THAT Council approve the updated Volunteer Management Policy for the management of Volunteers for the Town of Cobourg.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Manager, Human Resources, regarding the Non-Union Compensation – Salary Structure Policy; NOW THEREFORE BE IT RESOLVED THAT Council approve the Non-Union Compensation – Salary Structure Policy for the Town of Cobourg Non-Union Employees.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Director, Planning and Development, regarding the Municipal Land Inventory Engagement Results and Next Steps; NOW THEREFORE BE IT RESOLVED THAT Council approve Priority Site #1 being the lands to the west of Memorial Area as a site to be further reviewed for the potential disposition of land for housing purposes; and FURTHER THAT Council direct Planning Staff to further explore one of the following housing options for Priority Site #1: 1. Tiny Home Demonstration Development; 2. Transitional Housing; and 3. Affordable Rental Apartment Building AND FURTHER THAT Staff report back on the feasibility and options for delivering a housing special project on Priority Site #1 within the first quarter of 2023; and FURTHER THAT Staff maintain a roster list of the seven (7) remaining sites to form part of the Planning & Development Division’s work program; and to further investigate the remaining sites upon completing the investigation and implementation of any opportunity identified for Priority Site #1.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 540 King Street East, Cobourg; NOW THEREFORE BE IT RESOLVED THAT the process be started to designate 540 King Street East, Cobourg, as recommended in the Cultural Heritage Impact Assessment (CHIA) dated April 05, 2022.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Recording Secretary, Cobourg Heritage Advisory Committee regarding 48 Park Street, HP-2022-047; NOW THEREFORE BE IT RESOLVED THAT Council grant the approval of Heritage Permit No. HP-2022-047, pertaining to the new 720 sq. ft. coach house (30’x24’) accessory dwelling at 48 Park Street, Cobourg as submitted by Andrew Smith Building Design, subject to the finalization of details by heritage planning staff.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Recording Secretary, Cobourg Heritage Advisory Committee regarding 3 Swayne Street, Cobourg; NOW THEREFORE BE IT RESOLVED THAT Council grant the approval of Heritage Permit No. HP-2022-046, pertaining to window replacement with wood replications and facade works at 3 Swayne Street, Cobourg as submitted by Chris Boot of Historic Brick Co., subject to the finalization of details by heritage planning staff.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 6 King Street, Cobourg and 2 King Street East Block; NOW THEREFORE BE IT RESOLVED THAT Council grant the approval of Heritage Permit No. HP-2022-045 pertaining to the single ground floor window replacement with a new commercial door and facade works at 6 King Street East, Cobourg as submitted by Chris Boot of Historic Brick Co., subject to the finalization of details by heritage planning staff.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Administrator, Engineering and Public Transit, regarding the Community Care MOU – Backup WHEELS Transportation Service; NOW THEREFORE BE IT RESOLVED THAT Council authorize the Mayor and Municipal Clerk to execute a Memorandum of Understanding (MOU) with Community Care Northumberland to provide a backup WHEELS transportation service in the event of a driver shortage in the Town of Cobourg.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Director, Community Services, regarding the Memorial Arena: New Use Recommendation; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to negotiate a lease with the Canadian Fire Fighter’s Museum using the successful operating model of the Jack Heenan/ Northumberland Curling Club as a template; and FURTHER THAT Council direct staff to complete a detailed review of the gravel lot portion of the Memorial Arena site as a potential site to mitigate the ongoing effects of the housing crisis as also identified in the Planning Division’s work on Potential Affordable Housing Sites.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Director, Community Services, regarding the Harbour Infrastructure Repairs – Tender Update; NOW THEREFORE BE IT RESOLVED THAT Council approve the cancellation of Tender CO-22-22 “Harbour Infrastructure Repairs” due to budgetary limitations; and FURTHER THAT the project costs be re-estimated and a debt-financing strategy be presented to Council at the outset of the 2023 budget process.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Recording Secretary, Parks and Recreation Advisory Committee, regarding the McMurdo Park Play Structure; NOW THEREFORE BE IT RESOLVED THAT Council endorse the recommendation from the Parks and Recreation Advisory Committee that funding for a play structure in McMurdo Park be included in the 2023 Community Services Capital Budget.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Recording Secretary, Parks and Recreation Advisory Committee, regarding the Management of Invasive Species Policy Recommendation; NOW THEREFORE BE IT RESOLVED THAT Council endorse the recommendation from the Parks and Recreation Advisory Committee for the development of an invasive species management policy for the Town of Cobourg.

WHEREAS at the Committee of the Whole Meeting on September 26, 2022, Council considered a memo from the Recording Secretary, Parks and Recreation Advisory Committee, regarding the Facility Allocation Policy; NOW THEREFORE BE IT RESOLVED THAT Council endorse the recommendation from the Parks and Recreation Advisory Committee regarding the updating of the Facility Allocation Policy.

THAT Council adopt by-law No. 070-2022, being a by-law to authorize the Mayor and Municipal Clerk to execute a Pre-Servicing Agreement and Subdivision Agreement with Marshall Homes Ltd. at the northeast corner of Densmore Rd and Birchwood Trail, Cobourg.

THAT Council adopt by-law No. 071-2022, being a by-law to to authorize the Mayor and Clerk to enter into a Cash-in-Lieu of Parking agreement with 2692004 Ontario Inc.

THAT Council adopt by-law No. 072-2022, being a by-law to delegate the authority to issue Heritage Permits, with the exception of major alterations and demolition, to the Director of Planning & Development or their designate until December 31, 2022.

THAT Council adopt by-law No. 073-2022, being a by-law to adopt Amendment No. 79 to the Official Plan of the Cobourg Planning Area (New Amherst – Stage 2 Phase 3 – New Amherst Inc.).

THAT Council adopt by-law No. 074-2022, being a by-law to amend Zoning By-law 085-2003 (New Amherst Stage 2 Phase 3, West of New Amherst Boulevard, Cobourg).

THAT Council adopt by-law No. 075-2022, being a by-law to amend Zoning By-law 085-2003 (New Amherst Stage 2 Phase 3, West of New Amherst Boulevard, Cobourg).

THAT Council adopt by-law No. 076-2022, being a by-law to authorize the Mayor and Municipal Clerk to execute a Pre-Servicing Agreement and a Subdivision Agreement with Kwendill Holdings Ltd located on the south side of Kerr St between Division St and D’Arcy St, Cobourg.

THAT Council adopt by-law No. 077-2022 being by-law to authorize the Road Widening of 800 Ontario Street and newly severance lot (legally known as Part 2 ON 39R-14477) within the Town of Cobourg.

THAT Council adopt by-law No. 078-2022, being a by-law to authorize the Mayor and Municipal Clerk to execute a lease amendment agreement with the West Northumberland Curling Club for the Jack Heenan Arena at 206 Furnace Street, Cobourg.

THAT Council adopt by-law No. 079-2022, being a by-law to establish an Administrative Penalty System for the Town of Cobourg.

THAT Council adopt by-law No. 080-2022, being a by-law to establish the position of a Hearing Officer for the Town of Cobourg.

THAT Council adopt by-law No. 081-2022, being a by-law to establish a transparent, consistent, fair, unbiased, and effective process for the enforcement and prosecution of alleged contraventions of municipal standards.

THAT Council adopt by-law 082-2022, being a by-law to amend the 2022 User Fee and Charges By-law 063-2016.

THAT Council adopt by-law No. 083-2022, being a by-law to amend Parking By-law 030-2022, and Fire Route By-law 032-2022, to designate the Parking By-Law And Fire Route By-Law as by-laws to which the Town’s system of Administrative Monetary Penalties is to apply.

THAT leave be granted to introduce by-law No. 070-2022 to 083-2022 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

THAT the Advisory Committee/Local Board minutes be received for information purposes.

THAT the correspondence be received for information purposes; and FURTHER THAT Council proclaim November 9, 2022, as Marie Dressler Day in the Town of Cobourg

THAT leave be granted to introduce Bylaw 084-2022 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on October 3, 2022, and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

THAT the meeting be adjourned (7:50 PM)