Committee of the Whole

THAT the following be added: By Hiring a Compensation Specialist subject to the approval of Municipal Council. Amended Moved by Councillor Nicole Beatty To replace the wording with the following: THAT Council receive the Staff Report for information purposes; and AND FURTHER THAT Council direct staff to conduct a formal review of Council remuneration for the 2022-2026 Term; AND FURTHER THAT the formal review of Council remuneration include the engagement of a compensation specialist to be funded through the Tax Stabilization Reserve Fund and the 2022 Council (Mayors) Operating Budget to a maximum of $5,000; AND FURTHER THAT the recommendations for Council remuneration be presented back to Committee of the Whole on June 20th, 2022.

THAT Council receive the March 7, 2022 COVID-19 Verbal Update from the Chief Administrative Officer for information purposes.

THAT Council award the e-permitting solution to Cloudpermit as a single sourced vendor authorized under Section 6 of the Town of Cobourg’s Purchasing Policy By-law; and FURTHER THAT Council approve the updated costing of the e-permitting solution in the amount of $61,966, to be offset by $37,570 received through the Municipal Modernization Fund, with $24,396 funded from the Building Department’s reserve funds, being less than the approved 2022 budget amount of $56,800

THAT the Staff Report be received by Council for information purposes; and FURTHER THAT Council authorize the preparation of a By-law be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Severance Agreement with Jennifer Polley and Douglas Delong for the proposed Severance of a new Residential Lot on the south side of 1006 Ontario Street, Cobourg in accordance with the decision of the Committee of Adjustment.

THAT Council authorize the preparation of a by-law to be presented at a Regular Council meeting to delegate authority to the Director of Public Works to enter into an agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of the Environment, Conservation and Parks for the Improving Wastewater and Stormwater Discharges in Lake Ontario Program.

THAT Council award the Biosolids Haulage Contract to GFL at a cost of $12.75/m 3 in 2022 and $13.10/m 3 in 2023 to be funded by the Environmental Services operating budget; and FURTHER THAT assuming 15,000 m3 of biosolids are removed, the total contract cost for both Water Pollution Control Plants will be $191,250 in 2022 and $196,500 in 2023; and FURTHER THAT the 2022 cost be funded through the Environmental Services Operating Budget for biosolids removal in 2022.

THAT Council approve $79,113 for the repair of the Archimedes (South) Pump at Water Pollution Control Plant #1, which includes all parts, equipment , shipping, installation, non-refundable HST plus a 10% contingency ; and FURTHER THAT Council approve the reallocation of $30,000 from the Portable Pump capital project that will no longer be proceeding in 2022 .

THAT Council authorize the CAO to appoint an interim Fire Chief to step into the position temporarily in order to meet statutory obligations under the Fire Protection and Prevention Act, 1997, S.O. 1997, c. 4; as outlined in option 2 in this report for an Interim Fire Chief replacement through OAFC during the recruitment process; FURTHER THAT Council authorize the recruitment of a new Fire Chief for the Town of Cobourg prior to the recruitment of a Deputy Fire Chief; and FURTHER THAT Council authorize the preparation of a by-law to amend By-law No.008-2019 Terms of Reference By-law to appoint the Director of Legislative Services as the Community Emergency Management Coordinator (CEMC), and the Emergency Planner as the CEMC Alternate.

THAT the meeting be adjourned (9:15 PM)