Downtown Business Improvement Area Board of Management

THAT the DBIA Board of Management agenda dated June 12, 2025, be approved as amended.

THAT the DBIA Board of Management regular meeting minutes dated May 8, 2025, be adopted as presented.

THAT the DBIA Board of Management receive and approve the Memorandum of Understanding (MOU), and FURTHER THAT the DBIA Board of Management direct the Chair and Vice Chair to work with staff to sign the MOU.

THAT the DBIA Board of Management meet in Closed Session in accordance with the Municipal Act, 2001 regarding:  (b) personal matters about an identifiable individual, including municipal or local board employees [s. 239 (2) (b)]  (d) labour relations or employee negotiations; [s.239 (2) (d)]  (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or [s.239 (2) (j)]

THAT the DBIA Board of Management move into Open Session for the remainder of the agenda.

THAT the DBIA Board of Management direct the manager research and provide options to address filming downtown, and, FURTHER THAT bring back a report to the board for consideration.

THAT the DBIA Board of Management approve the Request for Quote (RFQ) document, and FURTHER THAT the DBIA Board of Management direct staff to circulate and follow the timelines outlined within the RFQ.

THAT the DBIA Board of Management receive the procurement policy for information purposes, and FURTHER THAT the DBIA Board of Management approve the procurement policy as presented.

THAT the DBIA Board of Management receive the Holiday Bylaw Update Resolution for information purposes.

THAT the DBIA Board of Management receive the Profit and Loss Financial Report for information purposes.

THAT the DBIA Board of Management receive the Marketing and Events Committee Notes for information purposes.

THAT the DBIA Board of Management approve the Bronze level Sponsorship level of $500 for the Sandcastle Festival Event from the Marketing Activations budget.

THAT the DBIA Board of Management approve the date change of the event of Sidewalk Sale to be Friday, Saturday, Sunday from Thursday, Friday, Saturday based only on the membership feedback which needs to be received by Monday June 16, 2025.

THAT the DBIA Board of Management approve the $500 expense for the Lifeguard Stand Marketing opportunity from the Marketing Activations budget line.

THAT the DBIA Board of Management receive the Cinco de Mayo survey results for information purposes.

THAT the DBIA Board of Management receive the 2025 draft Buskerfest Event Agreement for information purposes, and FURTHER THAT the Board of Management approve the event agreement as presented.

THAT the DBIA Board of Management receive the Beautification and Activations Committee Notes for information purposes.

THAT the DBIA Board of Management receive the Maintenance Request for Proposal for information purposes, and FURTHER THAT the DBIA Board of Management approve the RFP as edited.

THAT the DBIA Board of Management receive the Membership Committee Meeting Notes for information purposes.

THAT the DBIA Board of Management accept with regret the resignation of Jacqueline Pennington from the Board of Management, and, FURTHER THAT the Recording Secretary provide notice to council of the vacancy.