Regular Council

That Council confirm the agenda, as amended.

THAT Council meet in Closed Session at 4:15 p.m. in accordance with the Municipal Act, 2001 regarding:  personal matters about an identifiable individual, including municipal or local board employees (s. 239 (2) (b));  labour relations or employee negotiations (s. 239 (2) (d));  advice that is subject to solicitor-client privilege, including communications necessary for that purpose (s. 239 (2) (f)).

THAT Council appoint Raenne Deschamps and Donna Crow to the Accessibility Advisory Committee.

THAT Council appoint Neil Freeman to The Town of Cobourg Holdings Inc. (HOLDCO) Board of Directors effective January 1, 2025, through December 21, 2027.

THAT Council approve the minutes of Cobourg Municipal Council, as circulated.

THAT Council receive the minutes of Cobourg Municipal Standing Committees for informational purposes.

THAT Council receive the delegation from Molly Banerjei, on behalf of Christian Music Festival, regarding flag raising request for information purposes.

THAT Council receive the presentation from Philip Lawrence, MP - Northumberland - Peterborough South, regarding updates from the Office of the Member of Parliament for Northumberland - Peterborough South for information purposes.

THAT Council receive the memo from the Accessibility Advisory Committee regarding responsibility of accessible parking snow removal for information purposes.

THAT Council receive the presentation from Northumberland Hills Hospital Foundation regarding Exceptional Community, Exceptional Care Campaign conclusion and results for information purposes.

THAT Council adopt the following recommendations from the Standing Committees contained within the consent agenda as a single motion. 14.1 Community Services, Protection and Economic Development Standing Committee 14.1.1 Report No. COMM-2024-025 from Director, Community Services and Treasurer/Director, Corporate Services regarding Art Gallery of Northumberland - Agreement WHEREAS at the Community Services, Protection and Economic Development Standing Committee meeting on November 27, 2024, the Committee considered the Report No. COMM-2024-025 from Director, Community Services and Treasurer/Director, Corporate Services regarding Art Gallery of Northumberland - Agreement. NOW THEREFORE BE IT RESOLVED THAT Council receives this report for information purposes; and FURTHER THAT Council commends the Art Gallery of Northumberland (AGN) for its delivery of cultural services and experiences that benefit the residents of Cobourg; and FURTHER THAT Council commends the Board of the AGN for its creative thinking in this updated shared-service delivery model that clarifies the role of the AGN and the Town in supporting a vibrant arts and culture community while maintaining clear deliverables for each organization; and FURTHER THAT Council authorizes the Mayor and Clerk to execute the attached agreement as approved by the Board of the AGN, recognizing the financial amounts related to the agreement will be reviewed and approved through the municipal budget process annually. Page 7 of 26 Dec

WHEREAS at the Community Services, Protection and Economic Development Standing Committee meeting on November 27, 2024, the Committee considered the delegation from David Moore regarding amendments to By-law No. 012-2016 to include safety gear. NOW THEREFORE BE IT RESOLVED THAT Council refer the delegation from David Moore regarding Amendments to By-law No. 012-2016 to Include Safety Gear to staff for a report back.

WHEREAS at the Corporate, Finance, and Legislative Standing Committee meeting on November 28, 2024 the Committee considered the delegation from Carter Brown regarding a request for the Cobourg Public Library to instigate a written policy for the treatment of patrons and a complaints process. NOW THEREFORE BE IT RESOLVED THAT Council refer the delegation from Delegation from Carter Brown regarding a request for the Cobourg Public Library to instigate a written policy for the treatment of patrons and a complaints process to staff for a report back.

MOTION TO AMEND That the following wording be added to the motion: FURTHER THAT Council direct staff to report back on the financial, logistical, operational opportunities and consequences of giving up a portion of the adjacent lands to the Fire Hall.

WHEREAS at the Public Works, Planning and Development Standing Committee meeting on November 27, 2024, the Committee considered the Report No. COMM-2024-024 from Director, Community Services regarding Fire Hall Theatre Proposal Update. NOW THEREFORE BE IT RESOLVED THAT Council receive this report for information purposes; and FURTHER THAT Council congratulates the Northumberland Players for their longevity and continuing positive impact in the town; and FURTHER THAT Council considers the arts to be integral to a thriving town as noted in the Strategic Plan and Culture Master Plan; and FURTHER THAT Council commends the Northumberland Players on the professionalism and detail included within their proposal; and FURTHER THAT Council encourages the Northumberland Players to further focus and develop improvement ideas for the Fire Hall Theatre building to provide a modern, accessible, enjoyable, and home-town experience but at a smaller scale to provide targeted improvements; and FURTHER THAT Council encourages the Northumberland Players to continue to deliver intimate small-audience experiences in the Fire Hall Theatre and continue to partner with local facilities (including the Town’s Concert Hall) to provide larger-scale shows; and FURTHER THAT Council direct staff to report back on the financial, logistical, operational opportunities and consequences of giving up a portion of the adjacent lands to the Fire Hall.

THAT Council approve the 2025 Cobourg Public Library Budget request in the amount of $1,221,941, to be incorporated as part of the Town's 2025 Operating and Capital Budget.

WHEREAS Council has considered the 2025 Town of Cobourg Operating and Capital Budget recommendations. NOW THEREFORE BE IT RESOLVED THAT the Council approve as amended the Draft 2025 Capital Budget in the amount of $111,482,784; and FURTHER THAT Council approve as amended the Draft 2025 Operating Budget with the Municipal Levy of $32,688,195 which represents a 6.55% increase over the 2024 Operating Budget and a 5.23% net increase after allowing for New Assessment Growth of 2.32% and an infrastructure levy of 1.00%.

WHEREAS Council has considered the 2025 Town of Cobourg Environmental Services Budget recommendations refer to Regular Council for approval. NOW THEREFORE BE IT RESOLVED THAT Council approve as presented the 2025 Operating Budget for Environmental Services for the Town of Cobourg indicating Total Revenue of $7,428,764 and Total Expenditures of $5,118,741 resulting in a Net Operating Surplus of $634,023 which will be transferred to the Sewer Rates Reserve; and FURTHER THAT Council approve the 2025 Capital Budget for Environmental Services for the Town of Cobourg in the amount of $1,676,000.

WHEREAS at the Public Works, Planning and Development Standing Committee meeting on November 27, 2024, the Committee considered the Report No. PW-2024-024 from Deputy Director, Engineering regarding award of tender for William Street bridge rehabilitation and King Street West culvert replacement. NOW THEREFORE BE IT RESOLVED THAT Council award Tender No. CO-24-07 ENG to KB Civil Constructors Ltd. in the amount of $3,576,110.00 (Excl. HST); and FURTHER THAT Council approve the 2025 William Street Bridge Rehabilitation capital project budget in the amount of $825,000 as proposed in the 2025 budget presented at the October 30, 2024 Standing Committee; and FUTHER THAT Council approve the 2025 King Street West Culvert Replacement capital project budget in the amount of $1,800,000 as proposed in the 2025 budget presented at the October 30, 2024 Standing Committee.

THAT Council receive this report for information purposes; and FURTHER THAT Council enact By-law No. 068-2024 the Heritage Permit By-law.

MOTION TO AMEND That the following wording be added to the motion: FURTHER THAT Council exempt the GRCA from Stormwater Fees

THAT Council enact By-law No. 065-2024 the Stormwater Management Charge By-law.

THAT Council receive this report for information purposes; and FURTHER THAT Council accepts the award of the EV ChargeON – Community Stream Program grant funding - $30,000 for Third St Public Parking Lot, Four Level 2 ports; and FURTHER THAT Council authorizes the Mayor and Clerk to execute the funding agreement and enabling bylaw, recognizing that the project is subject to detailed technical review; and FURTHER THAT Council authorizes the Mayor to send thank-you letters to the members of the EV Charger volunteer team, commending them on their service to the Town of Cobourg.

MOTION TO AMEND That the wording in the final paragraph be revised as shown below: beyond in lieu of a Community Grants Task Force.

WHEREAS at the Corporate, Finance, and Legislative Standing Committee meeting on November 28, 2024 the Committee considered Report NO. COMM-2024-027 from Director, Community Services regarding Community Grants - Methods and Options for Grant Award, Performance Monitoring, and Accountability. NOW THEREFORE BE IT RESOLVED THAT Council receive this report for information purposes; and FURTHER THAT Council recognizes the value and importance of the Municipal Grants Program as a practical support to local agencies for community needs; and FURTHER THAT Council directs staff to develop a Request for Proposal to locate a community foundation or other disbursement partner that can effectively administer the Community Grants program in 2026 and beyond in lieu of a Community Grants Task Force.

MOTION TO AMEND That the following wording be added to the motion: WHEREAS financing options for the waterfront parkland purchase at 117 Durham Street were outlined in the Town staff report of 26 September 2022; and WHEREAS it is in the public interest of transparency and consideration of highest and best use of public lands that prior to a decision to dispose of lands due process is followed; and WHEREAS By-law 013-2008 is The Establishing of Procedures for the Sale of Land by the Corporation of the Town of Cobourg. Page 20 of 26 December 18, 2024 NOW THEREFORE BE IT RESOLVED THAT Council request staff to include a protocol and schedule for public engagement on the use of the lands at 117 Durham as part of the steps to be taken Recorded vote requested by Councillor Miriam Mutton YES (3): Councillor Miriam Mutton, Deputy Mayor Nicole Beatty, Councillor Aaron Burchat NO (3): Councillor Randy Barber, Mayor Lucas Cleveland, Councillor Adam Bureau

WHEREAS at the Corporate, Finance, and Legislative Standing Committee meeting on November 28, 2024 the Committee considered Report NO. LS-2024-023 from Town Clerk/Director, Legislative Services and Director of Planning and Development regarding 117 Durham Street Disposal and Sale - Update to Council and Options for Consideration. NOW THEREFORE BE IT RESOLVED THAT Council receive the staff report for information purposes; and FURTHER THAT Council provide direction to Staff on the next steps on the disposal of the subject property located at 117 Durham Street, Cobourg including direction on preparing the land to be placed on the open market with the following steps to be taken: 1. Direction to staff to disposal of the land to include a less intensive and information heavy process and eliminating the requirement for affordable units, but encouraging the creation of affordable units, and relying on the development planning process to guide any developer on the development of the lands. 2. Severance of the boardwalk and waterfront lands from the parcel to remain in parkland and maintain ownership of the undevelopable lands prior to final advertisement and sale of the property. 3. Initiation of the rezoning process of the land, which will be subject to all Planning Act requirements to be rezoned as determined by Council with advice and recommendation from the Director of Planning and Development. Page 21 of 26 December 18, 2024 4. Seek out a new appraisal of the land based on the r

THAT Council receive the correspondence from the Premier of Ontario, Doug Ford regarding Homeless Encampments for information purposes; and THAT Council direct Staff to send a letter of support to the Province on the introduction of the new legislation and supporting initiatives outlined in the letter to achieve the outcomes agreed necessary in order to protect public safety and dismantle encampments; and to attach the Town of Cobourg ECE By-law for consideration in the creation of Provincial guidelines for Emergency Shelters in Ontario using the process the Town of Cobourg already has in place.

MOTION TO TABLE THAT Council table the above noted motion.

MOTION TO AMEND That the following wording be added to the motion: FURTHER THAT Council direct staff to work with the Mayor to craft a letter that takes into account staff's concerns regarding the correspondence.

THAT Council receive the correspondence from Minister Paul Calandra regarding Homeless Encampments for information purposes; and FURTHER THAT Council direct staff to work with the Mayor to craft a letter that takes into account staff’s concerns regarding the correspondence.

MOTION TO TAKE FROM TABLE THAT Council take Item 15.13 from the table.

MOTION TO AMEND That the second paragraph be removed from the motion.

THAT Council receive the correspondence from the Premier of Ontario, Doug Ford regarding Homeless Encampments for information purposes.

BE IT RESOLVED THAT leave be granted to introduce By-law No.065- 2024 to By-law No.068-2024 and By-law No. 071-2024 to By-law No. 072- 2024, and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.