Regular Council

THAT Council confirm the agenda, as amended.

THAT Council meet in Closed Session in accordance with the Municipal Act, 2001 regarding:  advice that is subject to solicitor-client privilege, including communications necessary for that purpose (s. 239 (2) (f)).

THAT Council approve the addition of the following item to the agenda: Correspondence from Northumberland Hills Hospital (NHH) Foundation regarding the 2025 gala event ‘A Silver Soirée – Celebrating 25 Years of Giving’

THAT Council appoint Todd Smith to the Holdco Board of Directors.

THAT Council appoint Richard Vandentillaart from Lolly Gags, Joan Greaves from Little Underground, and Tracey Tink from Complexion MedSpa to the Downtown Business Improvement Area Board of Management.

THAT Council approve the minutes of Cobourg Municipal Council, as circulated.

THAT Council receive the minutes of the Cobourg Municipal Standing Committee for informational purposes.

THAT Council refer the delegation regarding the use of the archives at the Cobourg Public Library for the general public to Staff for a report back.

That the resolution pertaining to Report No. DS-2025-003 from Director of Planning and Development regarding Heritage Permit Approval HP-2024- 033 (107 King Street West) Cobourg Police Station Accessibility Ramp from the March 26, 2025 Regular Council Meeting be amended to read as follows (changes in bold): Page 6 of 26 September 24, 2025 THAT Council approve Heritage Permit application #HP-2024-033, as submitted by Reno Piccini, Piccini Architect, on behalf of the Town of Cobourg, subject to the following condition: 1. A final drawing be submitted that demonstrates the preservation of the original staircase underneath the constructed entrance. If the condition of the original stairs upon assessment by a structural engineer during excavation is found to be incapable of supporting the platform, the original stair can be removed.

THAT Council receive the Notice of Objections concerning 390 King Street East; and FURTHER THAT Council affirm its intention to designate 390 King Street East under Section 29 of the Ontario Heritage Act in recognition of its cultural heritage value; and FURTHER THAT Council enact By-law 042-2025 to designate the property known municipally as 390 King Street East as being of cultural heritage value or interest. Recorded vote requested by Mayor Lucas Cleveland Mayor Lucas Cleveland No Councillor Adam Bureau Yes Councillor Brian Darling Yes Councillor Miriam Mutton Yes Councillor Randy Barber Yes Deputy Mayor Nicole Beatty Yes

THAT Council approve the Memorandum of Understanding (MOU) with the Downtown Business Improvement Area (DBIA) Board of Management; and FURTHER THAT Council authorize the Clerk to execute the MOU with the DBIA.

THAT Council adopt the following recommendations from the Standing Committees contained within the consent agenda as a single motion. Page 8 of 26 September 24, 2025 15.1 Community Services, Protection and Economic Development Standing Committee 15.1.1 Delegation from Joyce Whittick regarding removing the restrictions on overnight parking in the North side of the Cobourg Marina WHEREAS at the Community Services, Protection and Economic Development Standing Committee on September 3, 2025, the Committee considered a Delegation from Joyce Whittick regarding removing the restrictions on overnight parking in the North side of the Cobourg Marina. NOW THEREFORE BE IT RESOLVED THAT Council receive the delegation regarding the removal of the restrictions on overnight parking in the North side of the Cobourg Marina for information purposes and refer this delegation request to be considered in the parking study. 15.1.2 Report No. CAO-2025-008 from the Chief Administrative Officer regarding the Kindness Collective Fund Pilot Project WHEREAS at the Community Services, Protection and Economic Development Standing Committee on September 3, 2025, the Committee considered Report No. CAO-2025-008 from the Chief Administrative Officer regarding the Kindness Collective Fund Pilot Project. NOW THEREFORE BE IT RESOLVED THAT Council endorse and approve the pilot project implementing the Kindness Collective’s designated charity parking meter for the duration of one (1) year to begin in October 2025,

THAT Council approve the attached Memorandum of Understanding (MOU) with the Concert Band of Northumberland and authorize the Mayor and Clerk to execute the final MOU.

THAT Council authorize the Mayor and Clerk to execute the amended purchase and sale agreement with Queensview Gardens Inc for an amending closing date of October 31, 2026 for the property known municipally as 36 Queen Street, Cobourg, Ontario.

THAT Council accept and receive the report and analysis of the results from the 2023 Financial Information Return.

THAT Council receive the 2023 year end operating budget variance report; and FURTHER THAT Council approve the transfer of the 2023 year end surplus to the Tax Stabilization Reserve and the Staff Contingency Reserve.

THAT Council approve the 2025 capital budget reallocation of $46,715 of unspent funds from the restoration of the west roof deck capital project to support an unbudgeted capital initiative being the Victoria Hall Generator Project and direct staff to proceed with implementation of the new project within the 2025 approved funding allocation.

THAT Council receive the report and the attached correspondence from the Ministry of Municipal Affairs and Housing (MMAH) for information purposes.

THAT Council approve the Long-term Debt Policy with an implementation and effective date of September 1, 2025.

That Council direct Staff to add a Regular Meeting at 2 p.m. on the Tuesday prior to a Regular Meeting for the purposes of moving into Closed Session

THAT Council approve the 2026 Council Meeting Schedule, as amended; and FURTHER THAT Council direct Staff to add a Regular Meeting at 2 p.m. on the Tuesday prior to a Regular Meeting for the purposes of moving into Closed Session

THAT Council direct Staff to make publicly available on the Town’s website the Q2 2025 Operational Plan update.

THAT Council receive the report for information purposes.

THAT Council direct staff to incorporate the financial impacts of Mayoral Decision MDEC 2025-008 into the 2026 budget process and long-range financial planning documents.

MOTION TO AMEND THAT Council add the following wording to the motion: FURTHER THAT Council direct Staff to provide traffic flaggers Monday to Friday (8am to 5pm) for the current condition where vehicular traffic is single lane on the south side of approximately $40,000. Recorded vote requested by Mayor Cleveland Mayor Lucas Cleveland Yes Councillor Adam Bureau Yes Councillor Brian Darling No Councillor Miriam Mutton No Councillor Randy Barber Yes Deputy Mayor Nicole Beatty No

THAT Council receive this report for information purposes. Recorded vote requested by Mayor Cleveland Mayor Lucas Cleveland No Councillor Adam Bureau Yes Councillor Brian Darling Yes Councillor Miriam Mutton Yes Councillor Randy Barber Yes Deputy Mayor Nicole Beatty Yes

MOTION TO AMEND That the motion be replaced with the following wording: THAT Council direct Staff to raise the Pan-African flag from February 1 – 14, 2026.

THAT Council direct Staff to raise the Pan-African flag from February 1 – 14, 2026.

THAT Council proclaim October 21, 2025 as Child Care Worker & Early Childhood Educator Appreciation Day 2025.

MOTION TO REFER That the report be

MOTION TO AMEND That the following wording be added to the motion to refer: FURTHER THAT Council direct Staff to summarize the recommendations already being addressed by the Town.

THAT Report No. DS-2025-018 be

MOTION TO EXTEND MEETING THAT Council extend the duration of the meeting past four (4) hours to 11:30 p.m., pursuant to section 5.10 of the Procedural By-law 050-2024.

THAT Council donate one-hour of ice time at the Cobourg Community Center for the NHH Foundation Gala Silent Auction in support of the hospital and to help celebrate their 25th anniversary.

MOTION TO AMEND That the motion be replaced with the following wording: THAT Council receive the correspondence from Theresa Rickerby, Cobourg resident, regarding Let’s Keep Local Government Accountable – Support V.O.I.C.E. for information purposes.

THAT Council receive the correspondence from Theresa Rickerby, Cobourg resident, regarding Let’s Keep Local Government Accountable – Support V.O.I.C.E. for information purposes.

THAT Council support the Township of Hamilton’s Call for Action on Highway 401.

THAT Council support the Township of Otonabee-South Monaghan's condemnation of Bill C-2.

THAT Council support Brudenell, Lyndoch and Raglan Township regarding Advocacy for Increased Income Support Thresholds for Canadian Veterans.

BE IT RESOLVED THAT leave be granted to introduce By-law No.042- 2025 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

WHEREAS on July 22, 2025, Mayoral Directive 2025-003 directed the following to Staff regarding the 2026 Operating and Capital Budget with the following details:  Prepare a draft budget no later than November 1, 2025, following previous budget cycles, with a target levy not to exceed 5%  Use the feedback gathered by the Community Led Budget Task Force to inform the final draft  Create an engagement plan led by the Corporate Communications Team  Provide the proposed final draft to each Member of Council, the Town Clerk and the public with the goal of December 1, 2025 and not later than December 15, 2025; and WHEREAS Council, staff and the public benefit from knowing how this directive will be

MOTION TO DIVIDE That the amending motion be divided into two parts with the first part being the following: FURTHER THAT Council request Staff to provide Council a current budget cost to date on Strong Mayor Powers Act, that was introduced on May 1, 2025, and the cost associated with these new powers to date; and FURTHER THAT Council request Staff after to provide current budget costs to date and a final cost upon completion, from the Community Budget Task Force, including the consultant fee that was introduced by the Mayor through the Strong Mayor Directives. Recorded vote requested by Mayor Cleveland Mayor Lucas Cleveland No Councillor Adam Bureau Yes Councillor Brian Darling No Councillor Miriam Mutton Yes Councillor Randy Barber No Deputy Mayor Nicole Beatty Yes

WHEREAS on July 22, 2025, Mayoral Directive 2025-003 directed the following to Staff regarding the 2026 Operating and Capital Budget with the following details: Prepare a draft budget no later than November 1, 2025, following previous budget cycles, with a target levy not to exceed 5% Use the feedback gathered by the Community Led Budget Task Force to inform the final draft Create an engagement plan led by the Corporate Communications Team Provide the proposed final draft to each Member of Council, the Town Clerk and the public with the goal of December 1, 2025 and not later than December 15, 2025; and Page 24 of 26 September 24, 2025 WHEREAS Council, staff and the public benefit from knowing how this directive will be

MOTION TO EXTEND MEETING THAT Council extend the duration of the meeting past 11:30 p.m. to 11:45 p.m., pursuant to section 5.10 of the Procedural By-law 050-2024.

MOTION TO REFER THAT Council refer this Notice of Motion to a future Council Meeting to allow for a legal opinion to be obtained prior to further deliberation.

THAT leave be granted to introduce By-law 043-2025 and to dispense with the reading of the By-law by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on September 24, 2025 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.