Regular Council

THAT Council confirm the agenda, as amended.

THAT Council approve the minutes of Cobourg Municipal Council, as circulated.

THAT Council receive the minutes of the Cobourg Municipal Standing Committee for informational purposes.

THAT Council proclaim March 21, 2026 as World Down Syndrome Day in the Town of Cobourg and direct Staff to raise the Down Syndrome Awareness Flag from March 20 to 23, 2026.

THAT Council receive the Downtown Business Improvement Area (DBIA) 2025 Year in Review for information purposes.

THAT Council approve the 2026 Downtown Business Improvement Area (DBIA) Budget in the amount of $237,051.

THAT Council adopt the following recommendations from the Standing Committees contained within the consent agenda as a single motion. 14.1 Community Services, Protection and Economic Development Standing Committee 14.1.1 Delegation from the Peterborough AIDS Resource Network (PARN) regarding Information on PARN's work WHEREAS at the Community Services, Protection and Economic Development Standing Committee on February 11, 2026, the Committee considered the delegation from the Peterborough AIDS Resource Network (PARN) regarding Information on PARN's work. NOW THEREFORE BE IT RESOLVED THAT Council accept the delegation from the Peterborough AIDS Resource Network (PARN) regarding Information on PARN's work for information purposes. Page 5 of 25 February 25, 2026 14.1.2 Report No. LS-2026-002 from the Town Clerk/Director of Legislative Services regarding a Renovation Licensing Report WHEREAS at the Community Services, Protection and Economic Development Standing Committee on February 11, 2026, the Committee considered Report No. LS-2026-002 from the Town Clerk/Director of Legislative Services regarding a Renovation Licensing Report. NOW THEREFORE BE IT RESOLVED THAT Council direct staff to proceed with a public engagement plan for the rental renovation licence regime including holding public and industry consultations and report back to the Community Services, Protection and Economic Development Committee with final recommendations. 14.1.3 Report No. COMM-2026-002 from the Manage

MOTION TO AMEND That the following wording be added to the motion: FURTHER that Council affirms support for maintaining elected trustees; and FURTHER THAT Council direct the Deputy Mayor/Clerk to send a joint letter to the Minister of Education and the Premier, with copies to OPSBA, ROMA, AMO, and local MPP(s) asking for a government pause on this issue and asking the government to commit to a full-scale, transparent, and province-wide consultation on school board governance models.

THAT Council receive the presentation from the Municipal Clerk regarding the 2026 Municipal and School Board Elections Roles and Responsibilities for information purposes. FURTHER THAT Council affirms support for maintaining elected trustees; and FURTHER THAT Council direct the Deputy Mayor/Clerk to send a joint letter to the Minister of Education and the Premier, with copies to OPSBA, ROMA, AMO, and local MPP(s) asking for a government pause on this issue and asking the government to commit to a full-scale, transparent, and province-wide consultation on school board governance models.

THAT Council receive Report No. CAO-2026-001 for information purposes.

MOTION TO REFER THAT the motion be

MOTION TO AMEND THAT Council receive Report No. LS-2026-004 for information purposes.

THAT Council receive Report No. LS-2026-004 for information purposes.

MOTION TO AMEND That the third paragraph of the motion be amended with the following wording “…for the purchase or sale/lease of the surplus…” Recorded vote requested by Councillor Adam Bureau YES (2): Councillor Brian Darling, Councillor Miriam Mutton NO (5): Councillor Adam Bureau, Councillor Aaron Burchat, Councillor Randy Barber, Deputy Mayor Nicole Beatty, Mayor Lucas Cleveland

WHEREAS at the Public Works, Planning and Development Standing Committee on February 11, 2026, the Committee considered Report No. DS-2026-005 from Planner I regarding Northumberland Workforce Housing Land Donation Request – 206 Furnace Street. NOW THEREFORE BE IT RESOLVED THAT Council agree to donate the requested land to Northumberland Workforce Housing Corporation Inc. for the purposes of affordable housing; and FURTHER THAT Council direct Staff to prepare a reference plan to sever the portion of the property at 206 Furnace Street previously declared surplus; and FURTHER THAT Council authorize Staff to draft and execute an agreement for the purchase and sale of the surplus portion of the property at 206 Furnace Street to Northumberland Workforce Housing Corporation Inc.; and FURTHER THAT Council direct Staff to commence to the necessary Planning approvals to permit residential uses; and FURTHER THAT Council authorize Staff to withdraw up to $20,000 from the Town’s Affordable Housing Reserve to cover the costs associated with the land transfer process. Page 13 of 25 February 25, 2026 Recorded vote requested by Councillor Miriam Mutton YES (6): Councillor Randy Barber, Deputy Mayor Nicole Beatty, Mayor Lucas Cleveland, Councillor Adam Bureau, Councillor Brian Darling, Councillor Aaron Burchat NO (1): Councillor Miriam Mutton

MOTION TO EXTEND MEETING THAT Council extend the duration of the meeting past four (4) hours for an additional 4 hours, pursuant to section 5.10 of the Procedural By-law 050- 2024.

WHEREAS the Committee adopt the following recommendation and refer to Regular Council for final approval. NOW THEREFORE BE IT RESOLVED THAT Council approve of a Temporary Use to authorize a medical clinic and associated medical uses at 628 Ontario Street; and FURTHER THAT Council enact By-law No. 011-2026 to permit the temporary uses for a period of three (3) years; and FURTHER THAT that Council waive all planning application fees for application ZB-2026-001 for a Temporary Use By-Law.

WHEREAS at the Public Works, Planning and Development Standing Committee on February 11, 2026, the Committee considered Report No. DS-2026-003 from the Manager of Planning, Development Review and Director of Development regarding a Request for Financial Relief – Plazacomm Development. NOW THEREFORE BE IT RESOLVED THAT Council deny Plazacomm’s request regarding the waiving of Development Charges and property taxes for 10 years for the proposed development located at 357-361 Elgin Street West; and FURTHER THAT Council direct Staff and the Mayor reach out to the Provincial Government and the Federal Government to inquire about additional funding opportunities.

MOTION TO REFER THAT Council refer the motion above to Staff for a report back regarding the following: THAT Council direct Staff to revisit existing CIP programs that could model up to 100% of development charge relief for purpose built rentals including the costs associated with this direction and report back to Council.

THAT Council designate Building 18 as the Town of Cobourg Council approved daytime municipal warming room; and FURTHER THAT Council authorize staff to proceed with the necessary operational steps to open the facility by November 1, 2026 or earlier if possible; and FURTHER THAT Council approve the implementation of a single guard with mobile support (option A) with flexibility to adjust to option B if operational circumstances or risk assessments require enhanced security coverage at an estimated cost of $27,678 per month; and FURTHER THAT Council authorize staff to proceed with the facility upgrades at an estimated one-time cost of $29,000, to be funded from the Northam Reserve; and FURTHER THAT Council authorize funding of operational expenditures from the Tax Stabilization Reserve for the 2026 operating year; and FURTHER THAT Council approve option B as the preferred transit integration model to support access between Victoria Hall, the proposed warming room location, and related County service; and FURTHER THAT Council direct the CAO to assign a warming room coordinator responsible for implementation, staffing, policy, and program management, develop operational procedures including a code of conduct, incident reporting, and escalation protocols, ensure insurance and risk mitigation measures are in place in consultation with the Town’s insurer, and provide a formal lease; and FURTHER THAT Council direct staff to report back after the warming room has been opened and operat

MOTION TO REFER That the motion above be

MOTION TO AMEND That the following wording be added to the motion as item ii.: ii. Adjust the Mayor’s remuneration to the selected market target at the 75th percentile and apply the existing internal differentials of 46% for the Deputy Mayor and 16% for Councillors to the Mayor’s salary, as shown below: • Mayor to $88,793 • Deputy Mayor $47,901 • Councillor $40,231

MOTION TO AMEND That the motion be replaced with the following wording: Whereas the Town of Cobourg is the designated County Seat for Northumberland County; and Whereas Cobourg is a progressive and growing community with goals towards healthy and balanced change at a prime location at a leading edge of the GTA; And whereas Cobourg was given Strong Mayor Powers in 2025 in order to better advance provincial priorities and a result requires additional duties by Council members; And whereas it is in the best interest of the community have diverse voices represented on Council; Therefore it is important the elected Town Council of Cobourg be provided fair pay and access to essential and fundamental needs in order to make informed decisions in the best interest of the citizens of the community, both residents and businesses, And to make informed decisions in an accountable and transparent manner, and with timely and constructive consultation with the community; And in context of changes in provincial legislation there is also needed a review and revisions to the Cobourg Council Governable Model to address meetings schedules and change Standing Committees to include all of Council as voting members; and, to reinstate citizen advisory committees or regular task forces; Therefore the Council remuneration for the next term of office be set with base salary pay as a member of Cobourg Council as follows, aligning with 2/3 rates of comparators base rates:  Mayor $72,000  Deputy Mayor $4

MOTION TO AMEND That the following wording be added to the motion as item v.: The inclusion of remuneration to the members of Council that are appointed to the Cobourg Police Service Board (CPSB) to be in line with what the current members of the CPSB receive.

THAT the Council Compensation for the 2026-2030 term of Council, compensation for the Mayor, Deputy Mayor and each Member Councillor be set as follows: i. Commencing December 2026, compensation equal to the 75th percentile of the 2025 base compensation of the comparator group of municipalities indexed for the 2026 calendar year; and ii. Adjust the Mayor’s remuneration to the selected market target at the 75th percentile and apply the existing internal differentials of 46% for the Deputy Mayor and 16% for Councillors to the Mayor’s salary, as shown below: a. Mayor to $88,793 b. Deputy Mayor $47,901 c. Councillor $40,231 iii. The inclusion of a per diem to be paid to each member of Council for any unscheduled Special and Emergency Council meetings only in the amount of $150.00; and iv. All other current forms of remuneration received by members of Council remain the same; and v. The inclusion of remuneration to the members of Council that are appointed to the Cobourg Police Service Board (CPSB) to be in line with what the current members of the CPSB receive. FURTHER THAT Council provides any further amendments to the Council Remuneration By-law as necessary. Page 21 of 25 February 25, 2026 Recorded vote requested by Councillor Mutton YES (5): Councillor Randy Barber, Deputy Mayor Nicole Beatty, Councillor Adam Bureau, Councillor Brian Darling, Councillor Aaron Burchat NO (2): Councillor Miriam Mutton, Mayor Lucas Cleveland

THAT Council recognize the distinction between policy development and the approval processes

THAT Council approve the Corporate Use of Artificial Intelligence Policy, as attached.

THAT Council receive Report No. LS-2026-003 for information purposes.

THAT Council amend Appendix B of the Video Surveillance Policy to include reference to one (1) outside camera at the Division Street / Munroe Street intersection.

THAT Council accept the report from Lakefront Utility Services Inc. regarding the Cobourg Drinking Water System 2025 Annual Report for information purposes.

THAT Council enact By-law No. 013-2026 to authorize the Mayor and Clerk to execute a Transfer Payment Agreement Amendment (TPAA) with the Government of Ontario represented by the Minister of Infrastructure for the Housing-Enabling Water Systems Fund (HEWSF).

BE IT RESOLVED THAT leave be granted to introduce By-law No. 011- 2026 and By-law No. 013-2026 to By-law No. 014-2026, and to dispense with the reading of the By-law by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

THAT leave be granted to introduce By-law No. 012-2026 and to dispense with the reading of the By-law by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on February 25, 2026 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.