Committee of the Whole

THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

THAT the matters be added to the Agenda.

THAT C ouncil receive this report for information purposes and, FURTHER THAT Council authorize the preparation of a by-law to be presented to Council at a Regular Council Meeting to authorize the Mayor and Municipal Treasurer to execute a lease agreement with Northumberland Youth for Christ o/a Northumberland Youth Unlimited for the 1,188 square feet of space on the first floor of Building 18 at 700 D’Arcy Street, Cobourg, located in the Northam Industrial Park.

THAT C ouncil receive the staff report for information purposes, and FURTHER THAT Council authorize the preparation of a By-law to be presented at a Regular Council meeting to e nter into an agreement with Watson & Associates Economists Ltd for the preparation of a Development Charges Background Study to support an updated By-Law to replace the existing DC By-Law 001 – 2022 dated January 3, 2022.

THAT Council receive the staff report for information purposes; and FURTHER THAT Council receive the Final Customer Service Strategy and Implementation Plan for the Town of Cobourg as prepared and delivered by the Customer Service Professionals Network (CSPN) , as funded through the Municipal Modernization funding Phase Three (3); and FURTHER THAT Council direct staff to review the recommendations contained in the Final Customer Service Strategy and Implementation Plan and provide a report back to Council with an implementation program based on available financial and staff resources and corporate priorities.

THAT Council receive the Staff report for information purposes .

WHEREAS, the Town of Cobourg recognizes the need for affordable and attainable housing options for its residents; and WHEREAS Phase 1 of the Tannery District Lands and potentially the possible portion of developable lands on Durham and Furnace Streets present a unique opportunity for the creation of mixed-use housing in the Town of Cobourg; and WHEREAS, the Town of Cobourg owns these subject lands; and WHEREAS, the Housing Accelerator Fund has been established by the federal government to support the development of affordable housing across Canada; and WHEREAS local municipal governments in Canada with delegated authority over land use planning and development approvals, can apply for investments in affordable housing and housing-related infrastructure, including revitalization of brownfields for the use of housing. THEREFORE BE IT RESOLVED THAT Council request staff to apply for funding from the Housing Accelerator Fund to support the preparation of Phase 1 of the Tannery District Lands for development and/or Durham and Furnace Streets; and FURTHER THAT the Town of Cobourg commit to using the funds received from the Housing Accelerator Fund to achieve the goals set out in the town of Cobourg’s Affordable Housing Strategy. Amended Moved by Deputy Mayor Nicole Beatty MOTION TO AMEND THAT the following wording be added: THAT Council allocate a maximum of $10,000 from the Affordable Housing CIP Funding to allow Staff to work with an external subject matter expert/agent to suppor

THAT Council receive the Staff Report from the Town of Cobourg Heritage Planner and the Heritage Committee recommendation for information purposes; and FURTHER THAT Council approve Heritage Permit #HP-2023-006 as submitted by Andrew Smith Building Design Inc. on behalf of Amit J. Sofer of TVM Group, on the proposed alterations at 186 Durham Street, Cobourg, subject to the finalization of details by staff; and FURTHER THAT Council endorse the amendment recommended by the Cobourg Heritage Committee on the colour of the porch be amended to fall within the approved heritage colours in the Town of Cobourg’s Heritage Colour Palette and to be consistent with porch colours in the West HCD, to be finalized between the applicant and staff.

THAT Council receive the Staff Report from the Town of Cobourg Heritage Planner and the Heritage Committee recommendation for information purposes; and FURTHER THAT Council approve Heritage Permit #HP-2023-007 for the proposed infill project for the property located at 175 Bagot Street, Cobourg as submitted by Cindy Taylor and Jim Henderson, be approved, subject to the finalization of details by staff; and FURTHER THAT the applicant submit a Heritage Permit application, to be reviewed by staff via Delegated Authority, for the painting of all exterior features once paint colors have been solidified; and FURTHER THAT the applicant submit a Heritage Permit application for the construction of the driveway to ensure that the front yard treatment and landscaping conform with the polices outlined in the West HCD Plan and are in keeping with the guidelines outlined in the Town of Cobourg’s Guidelines for Infill Development in Heritage Conservation Districts.

THAT Council receive the staff report for information purposes; and FURTHER THAT Council authorize the prepared Parking By-law be presented at a Regular Council meeting which incorporates housekeeping and omissions amendments, New Amherst Community parking amendments and Administrative Monetary Penalty System updates to remove the Provincial Offences Act provisions. Amended Moved by Councillor Aaron Burchat MOTION TO AMEND THAT the draft proposed Parking By-law be amended to include the following changes: THAT Section 6 (1) (b) be amended from 2m to 1m; and THAT Section 15 (2) be amended to return to 48 hours duration permitted to park on a residential street from the proposed Three (3) hour parking limitation. Divided Moved by Deputy Mayor Nicole Beatty MOTION TO DIVIDE THAT the motion to amend be divided into two (2) parts and voted on separately by members.

THAT Council receive the staff report for information purposes; and FURTHER THAT Council recognizes that throughout Ontario and Canada each year, National AccessAbility Week is recognized as a week-long opportunity to celebrate the valuable contributions and leadership of Canadians with disabilities and reflect on the ongoing effort to remove systemic barriers to create a fully accessible and more inclusive Canada; and FURTHER THAT Council proclaims May 28 , 2023 to June 03, 2023 as National AccessAbility Week in the Town of Cobourg ; and FURTHER THAT Council supports and endorses the proclamation of Red Shirt Day on Wednesday, May 31 st , 2023, as a Day of Action for AccessAbility and Inclusion across Cobourg and Canada .

THAT Council receives for information purposes Report No. LEG-104-23 regarding accessibility concerns brought forward by the Accessibility Advisory Committee ; and FURTHER THAT issue s of inaccessibility at Victoria Hall have been brought forward including Victoria Hall front door accessibility feature failure and Council and Staff business cards do not currently meet AODA compliance ; and THAT Council: Direct Staff to make enhancements for an accessible front door at Victoria Hall and to provide a proposal for improving the overall accessibility of Victoria Hall’s Built Environment. Direct Staff to examine the accessibility of Town physical business cards and provide enhancement replacements as required to be AODA compliant ; and E xpand on other modes of communication to be inclusive to all members of the community including the implementation of digital business cards for use on personal accessibility devices to be inclusive to community members and to improve accessibility to goods and services .

THAT Council receive this report for information purposes and, FURTHER THAT Counci l approved the proposed recommend ations for the S pecial E vents P olicy and the Municipal Community Grants Policy as attached to the staff report.