Regular Council

THAT Council confirm the agenda, as circulated.

THAT Council meet in Closed Session in accordance with the Municipal Act, 2001 regarding:  personal matters about an identifiable individual, including municipal or local board employees (s. 239 (2) (b));  labour relations or employee negotiations (s. 239 (2) (d));  advice that is subject to solicitor-client privilege, including communications necessary for that purpose (s. 239 (2) (f));  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (s. 239 (2) (i)).

THAT Council adopt the terms of the negotiated Collective Bargaining Agreement as amended through negotiations between the Town of Cobourg and the Canadian Union of Public Employees (CUPE) Local 25, effective January 1, 2025 – December 31, 2027; and FURTHER THAT Council adopt the terms of the negotiated Collective Bargaining Agreement as amended through negotiations between the Town of Cobourg and the Canadian Union of Public Employees (CUPE) Local 25 (Crossing Guards) effective January 1, 2025 – December 31, 2027.

THAT Council appoint Karen Webb, LUSI Director to the Holdco Board, effective May 1, 2025 for a period of 3 years to December 31, 2028; and FURTHER THAT Council appoint, Graham Fisher, LUSI Director, to the Holdco Board, effective May 1, 2025 for a period of 3 years to December 31, 2028.

THAT Council approves an increase of voting members on the DBIA Board of Management to a total of nine (9) voting seats and two (2) members at large who are non-voting and, FURTHER THAT the DBIA Board of Management recommends the approval of applicant Michelle Rochon from Prep Food Co; and FURTHER THAT the advertisement be made for the recruitment of an additional position for the DBIA Board of Directors.

THAT Council approve the minutes of Cobourg Municipal Council, as circulated.

THAT Council receive the minutes of the Cobourg Municipal Standing Committee for informational purposes.

THAT Council receive the delegation from William Lambert on behalf of the Canadian Fire Fighters Museum and West Northumberland Curling Club regarding approval for a fundraiser at the Curling Club on May 11, 2025; and FURTHER THAT Council approve the request from CFFM and direct that any profit funds be retained by CFFM.

THAT Council receive the presentation from Northumberland County CAO Jennifer Moore and Treasurer/Director of Finance Matthew Nitsch regarding 2025 County Budget for information purposes.

THAT Council adopt the following recommendations from the Standing Committees contained within the consent agenda as a single motion. 13.1 Community Services, Protection and Economic Development Standing Committee 13.1.1 Report No. COMM-2025-007 from Director of Community Services regarding Centennial Pool: 2025 Operating Plan WHEREAS at the Community Services, Protection and Economic Development Standing Committee on April 9, 2025, the Committee considered Report No. COMM-2025-007 from Director of Community Services regarding Centennial Pool: 2025 Operating Plan. NOW THEREFORE BE IT RESOLVED THAT Council approve the YMCA Northumberland as the single source operator of the Centennial pool facility for the 2025 season. Page 7 of 31 April 30, 2025 13.1.2 Report No. COMM-2025-008 from Director of Community Services regarding Cobourg Lawn Bowling Club MOU WHEREAS at the Community Services, Protection and Economic Development Standing Committee on April 9, 2025, the Committee considered Report No. COMM-2025-008 from Director of Community Services regarding Cobourg Lawn Bowling Club MOU. NOW THEREFORE BE IT RESOLVED THAT Council authorizes the Mayor and Clerk to execute the Memorandum of Understanding with the Cobourg Lawn Bowling Club subject to finalization of minor details by staff. 13.1.3 Report No. LS-2025-008 from Town Clerk/Director of Legislative Services regarding Request for increase to the Staff Complement of the Municipal Law Enforcement Department WHEREAS at the Commun

MOTION TO AMEND That the motion be replaced with the following wording: WHEREAS the Town of Cobourg is considering a zoning by-law amendment for the municipally owned property at 117 Durham Street; and WHEREAS staff are in the process of finalizing the Town’s Asset Management Plan for Council’s consideration at a future meeting; and WHEREAS the statutory public meeting on February 25,2025 and related rezoning process have generated public correspondence raising questions, concerns, and suggestions related to both the rezoning and the future use of potential surplus lands; and WHEREAS Council has not yet passed a resolution declaring 117 Durham Street as surplus to municipal needs. Page 14 of 31 April 30, 2025 NOW THEREFORE BE IT RESOLVED THAT Council refer any decision regarding the rezoning and severance of 117 Durham Street until after the Asset Management Plan has been presented and considered by Council; and FURTHER THAT Council direct staff to draft options for a community consultation process specific to the future use of 117 Durham Street while also taking into consideration any staff reports and engagement requirements required for declaring municipal surplus lands; and FURTHER THAT Council direct staff to bring these consultation options back to Council prior to commencement.

WHEREAS the Town of Cobourg is considering a zoning by-law amendment for the municipally owned property at 117 Durham Street; and WHEREAS staff are in the process of finalizing the Town’s Asset Management Plan for Council’s consideration at a future meeting; and WHEREAS the statutory public meeting on February 25,2025 and related rezoning process have generated public correspondence raising questions, concerns, and suggestions related to both the rezoning and the future use of potential surplus lands; and WHEREAS Council has not yet passed a resolution declaring 117 Durham Street as surplus to municipal needs. NOW THEREFORE BE IT RESOLVED THAT Council refer any decision regarding the rezoning and severance of 117 Durham Street until after the Asset Management Plan has been presented and considered by Council; and FURTHER THAT Council direct staff to draft options for a community consultation process specific to the future use of 117 Durham Street while also taking into consideration any staff reports and engagement requirements required for declaring municipal surplus lands; and FURTHER THAT Council direct staff to bring these consultation options back to Council prior to commencement.

THAT Council approve the renaming of “The Pond” to the “Grace Bowen Arena” at the Cobourg Community Centre.

WHEREAS at the Community Services, Protection and Economic Development Standing Committee on April 9, 2025, the Committee considered the delegation from Ryan Reynolds and Grace Bowen's Family regarding an Update on Grace Bowen Sick Kids 150 Recognition. NOW THEREFORE BE IT RESOLVED THAT Council receive the delegation for information purposes.

MOTION TO AMEND That the following wording be added to the motion: FURTHER THAT Council direct staff to report back on a subcommittee structure, with a maximum membership of 3 committee members, to support the advancement of Heritage Masterplan and Committee workplan items; Heritage Designation Review Sub-Committee, Policy Review Sub-Committee, and Education and Outreach Sub-Committee.

WHEREAS at the Public Works, Planning and Development Standing Committee on April 9, 2025, the Committee considered resolution from the Heritage Advisory Committee regarding creation of Sub-Committee structure. NOW THEREFORE BE IT RESOLVED THAT Council receive the resolution from the Heritage Advisory Committee regarding creation of sub-committee structure for information purposes; and FURTHER THAT Council direct staff to report back on a subcommittee structure, with a maximum membership of 3 committee members, to support the advancement of Heritage Masterplan and Committee workplan items; Heritage Designation Review Sub-Committee, Policy Review Sub-Committee, and Education and Outreach Sub-Committee.

WHEREAS at the Public Works, Planning and Development Standing Committee on April 9, 2025, the Committee considered Report No. DS- 2025-005 from Manager of the Office of the CAO, Director of Planning and Development and Manager of Long-Range Planning regarding Policy Update - Planning and Development. NOW THEREFORE BE IT RESOLVED THAT Council receive the report for information.

WHEREAS at the Community Services, Protection and Economic Development Standing Committee on April 9, 2025, the Committee considered Report No. LS-2025-009 from Town Clerk/Director of Legislative Services regarding Report Back on amendment to By-law No. 018-2024 being a By-law to License, Regulate and Govern Emergency Care Establishments within the Town of Cobourg. NOW THEREFORE BE IT RESOLVED THAT Council endorse and approve the enactment of By-law 023-2025, being a By-law to License, Regulate and Govern Emergency Care Establishments within the Town of Cobourg. Page 18 of 31 April 30, 2025 Recorded vote requested by Councillor Adam Bureau YES (6): Councillor Adam Bureau, Councillor Brian Darling, Councillor Aaron Burchat, Councillor Miriam Mutton, Councillor Randy Barber, Mayor Lucas Cleveland NO (0)

MOTION TO EXTEND MEETING THAT Council extend the duration of the meeting past four (4) hours, pursuant to section 5.10 of the Procedural By-law 050-2024 with the meeting adjourning at 12:00 a.m.

WHEREAS at the Community Services, Protection and Economic Development Standing Committee on April 9, 2025, the Committee considered Report No. COMM-2025-009 from Director of Community Services regarding Victoria Hall Volunteers Memorandum of Understanding. NOW THEREFORE BE IT RESOLVED THAT Council authorizes the Mayor and Clerk to execute the Memorandum of Understanding with Victoria Hall Volunteers subject to finalization of minor details by staff.

WHEREAS at the Public Works, Planning and Development Standing Committee on April 9, 2025, the Committee considered Report No. DS- 2025-004 from Director of Planning and Development regarding Zoning By-law Amendment ZB-2024-002, 253 Mathew Street. NOW THEREFORE BE IT RESOLVED THAT Council approve Zoning By- law Amendment application ZB-2024-002, 253 Mathew Street; and FURTHER THAT Council enact By-law No. 024-2025 being a By-law to Amend Zoning By-law 85-2003 for 253 Mathew Street.

MOTION TO AMEND That the motion be amended to remove telephone voting.

WHEREAS at the Corporate Finance and Legislative Standing Committee on April 10, 2025, the Committee considered Report No. LS-2025-011 from Municipal Clerk/Director of Legislative Services regarding 2026 Municipal Election Report and Voting Method Approval Report and Voting Vendor Authorization. NOW THEREFORE BE IT RESOLVED THAT Council approve the use of internet voting as the alternative voting method for the 2026 Municipal Election being held on Monday, October 26, 2026 with advance voting days to be determined; and FURTHER THAT Council enact the attached By-law to authorize alternative voting methods and execution of an agreement with Simply Voting Inc. for alternative voting systems for the 2026 Municipal Election; and FURTHER THAT Council authorizes the Clerk to execute an agreement with Simply Voting Inc. for the 2026 Municipal and School Board Elections at a total estimated cost of $34,850 based on 17,000 eligible electors to be funded from the Election Reserve Fund set aside annually each budget for the purpose of running a Municipal and School Board Election every four (4) years.

MOTION TO AMEND THAT the motion be replaced with the following wording: THAT Council receive the report for information purposes; and FURTHER THAT Council invite the taskforce co-chairs and the Northumberland Builders and Developers Association (NBCA) to present priority recommendations to Council as part of the taskforce’s county-wide roadshow.

THAT Council receive the report for information purposes; and FURTHER THAT Council invite the taskforce co-chairs and the Northumberland Builders and Developers Association (NBCA) to present priority recommendations to Council as part of the taskforce’s county-wide roadshow.

BE IT RESOLVED THAT leave be granted to introduce By-law No. 023- 2025 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

BE IT RESOLVED THAT leave be granted to introduce By-law No. 024- 2025 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

WHEREAS the Town of Cobourg has benefited in the past from additional support provided by temporary summer student positions; and WHEREAS there can often be last-minute increases in available funding from the Federal Summer Student Program due to unfilled positions across the country; and WHEREAS a temporary summer student could provide valuable support to Council member communication during the summer recess multiplying the impact of the first ever Mid-term Council report; and WHEREAS communities across Canada, including Cobourg, are experiencing a significant decline in local media, resulting in reduced public access to information about local government, events, and community initiatives; and WHEREAS Cobourg Council can benefit from the use a summer student to help create content about the work they do outside of their legislative duties for their community, highlighting their participation in various events throughout the summer bringing attention and helping to promote local businesses and festivals that support local organizations; and WHEREAS this Council has, during multiple conversations over the past two years noted the ever-increasing workload for our small yet powerful communications department and know of the budget restraints that do not allow for more fulltime positions despite taking on major projects like rebuilding the town website; and WHEREAS the community could benefit from improved communications regarding the innovative and positive work this Council is

WHEREAS the property located at 310 Division Street, owned by the County of Northumberland, operates as an emergency shelter, with service delivery contracted to the organization known as Transition House; and WHEREAS there is an ongoing and growing concern from residents and businesses located within a 500 metre radius of Transition House regarding safety, transparency, and communication around the shelter’s operations and impacts on the community; and WHEREAS there appears to be a breakdown in communication between residents and businesses in the Town of Cobourg and the decision makers at Northumberland County regarding this matter. NOW THEREFORE BE IT RESOLVED THAT Council direct staff to, in accordance with the Town’s procedural by-law, organize and host a public ‘Town Hall Meeting’ for residents’ business and stakeholders within 500 meter vicinity of 310 Division Street and the community at large; and Page 25 of 31 April 30, 2025 FURTHER THAT the purpose of this Town Hall shall be to allow residents and businesses, and condo corps the opportunity to directly express their concerns, ask questions, provide evidence, and share their lived experience so that they can receive information from Town staff and representatives, in an open and transparent forum; and FURTHER THAT an invitation be extended to representatives from Northumberland County Council, the Transition House Board, the Community Liaison Committee (CLC), Cobourg Fire Department, Municipal Law Enforcement, Cobou

WHEREAS the Town of Cobourg is committed to preserving and strengthening its local economy and employment base as part of the Strategic Goal of “Thriving Community” and WHEREAS recent developments have indicated the closure of a significant local operation within Cobourg Northam Industrial Park that that will cease operations before the end of 2025 resulting in the loss of at least 150 local jobs; and WHEREAS the Town recognizes the urgency of coordinated efforts to respond to this closure exploring all available solutions, including the identification of new operators or alternative manufacturing opportunities. NOW THEREFORE BE IT RESOLVED THAT an Economic Task Force be formed according to Bylaw 050-2024, section 9 of Cobourg’s new governance model; and FURTHER THAT the mandate of this Task force will be to develop and execute a comprehensive strategic plan to identify, market, recruit and sign a new company to replace the vacant space in Northam Industrial Park while focusing on replacing the 150 jobs that are being

MOTION TO AMEND That the motion be amended to include one more member of Council, being Councillor Barber, to the Task Force.

THAT Council receive this report for information detailing the work of Mayor and Council for the Great Lakes St. Lawrence Cities Initiative (GLSLCI) since November 2022 that explores the organization's success and mandate, highlights the significance of its work for Cobourg residents, and links Council's increased advocacy, networking, and communication efforts to the $30 million in grant funding awarded to the Town of Cobourg in 2024; and FURTHER THAT Council recommends and endorses Cobourg’s continued involvement with the GLSLCI for the remainder of this Council’s term (2025 and 2026) and Council continue to support Mayor Cleveland as Cobourg’s official representative at the Provincial, National, and International levels, maintaining an influential leadership role within the organization as a critical binational coalition of over 240 municipalities working to protect one of the most important natural resources and third- largest economy at this moment in geopolitical history; and FURTHER THAT Council directs staff to report prior to the 2026 budget process on 2-3 recommendations for incorporating grant and funding targets into the updated budget process, including but not limited to the creation of separate budget lines for Council and for mayoral expenses, that delineate costs based by education, promotional, marketing and any others that would ensure a more transparent and accountable accounting process.

THAT leave be granted to introduce By-law 022-2025 and to dispense with the reading of the By-law by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on April 30, 2025 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.