Downtown Business Improvement Area Board of Management

THAT the DBIA Board of Management defer the Board Recruitment Policy to the next scheduled meeting.

THAT the DBIA Board of Management defer the Committee Chair Policy until next schedule meeting.

THAT the DBIA Board of Management approve the Workplace Harassment Policy as presented.

THAT the Financial Reports be received for information purposes.

THAT the DBIA Board of Management receive the 2025 YTD actuals vs Budget for information purposes.

THAT the DBIA Board of Management receive the Marketing Committee Report for information purposes.

THAT the DBIA Board of Management receive for information purposes.

THAT the DBIA Board of Management direct the DBIA Manager and Vice Chair to prepare a draft Extended Patio Program Policy for Board approval and implementation for the 2026 event season; and FURTHER THAT the policy outline that participating businesses are responsible for the rental of their own tables and chairs, while the DBIA Manager continues to facilitate permits, coordinate rental procurement and logistics, and arrange delivery of patio extension poles.

THAT the DBIA Board of Management approve the 2026 Event schedule as presented.

THAT the DBIA Board of Management approve the date change for Pride to June 20th, 2026.

THAT the DBIA Board of Management add a Halloween event to the 2026 Event Schedule for zero-dollar budget line, and FURTHER THAT send in the Municipal Event Permit application, and FURTHER THAT the Board of Management direct staff to send a letter to the Town of Cobourg event staff for the event permit fees to be waived.

THAT the DBIA Board of Management move into open session for the remainder of the agenda.

THAT the DBIA Board of Management appoint Tracey Tink from Complexion Medspa, Jane Hepburn from Nessies, and Donna Londry from Acanthus Interior to the Marketing Sub Committee.